Salary: R228,321 – R268,950 per annum (Level 05)
Job Type: Permanent
Directorate: Records & Production Administration
Locations & Reference Numbers:
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AFB Waterkloof, Pretoria – Ref No: AFBWKLF/01/42/25/06
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68 Air School, Pretoria – Ref No: 68AIRSCHL/01/42/25/02B
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Air Force Mobile Deployment Wing – Ref No: MDW/01/42/25/01/B
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Procurement Unit OC, Pretoria – Ref No: PROCUNITOC/01/42/25/(II)
About the Department
The South African Air Force (SAAF) ensures operational readiness through effective management of personnel, resources, and information. Registry Clerks play a vital role in maintaining records management systems, supporting production administration, and ensuring compliance with departmental record-keeping procedures.
Position Overview
The Registry Clerk: Production is responsible for developing, updating, and maintaining records management systems in line with Department of Defence (DoD) guidelines. This role ensures accurate, synchronized electronic and paper-based records, supports administrative tasks, and provides information management services for various SAAF units.
Key Responsibilities
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Maintain proper records management practices, guidelines, and procedures.
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Identify, review, and continuously improve existing record-keeping procedures.
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Manage Records Classification Systems (e.g., DoD Correspondence File Plan, record retention schedules).
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Administer client requests for amendments or additions to classification systems.
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Respond to enquiries using correct file references.
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Maintain and update paper-based master copies of records systems; ensure synchronization with electronic versions.
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Conduct research, analyse documents, and provide administrative support in records management.
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Support production and operational units with record maintenance and reporting.
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Ensure confidentiality, accuracy, and proper filing of all records.
Minimum Requirements
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Grade 12 / Senior Certificate (NQF Level 4) or equivalent.
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No prior experience required.
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Proficiency in MS Word, Excel, and PowerPoint.
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Strong typing skills.
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Language proficiency in English (written and verbal).
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Analytical, innovative thinking, and problem-solving skills.
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Excellent interpersonal and organizational skills.
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High reliability, discretion, and tact.
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Background in records management is an advantage.
Core Competencies
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Records management & classification systems
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Document control & filing
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Research and analytical skills
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Data capturing & database management
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Administrative support for production units
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Organizational, planning, and communication skills
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Confidentiality and professional integrity
POPIA Compliance
All personal information submitted will be handled in accordance with the Protection of Personal Information Act (POPIA). Only shortlisted candidates will be contacted.
How to Apply
AFB Waterkloof Applications:
Department of Defence, Air Force Base Waterkloof, Private Bag X1001, Lyttleton, 0140
Hand delivery: Solomon Mahlangu Drive (M10), 378 JR, Centurion
Email: afbwklfhr@dod.mil.za
68 Air School Applications:
Department of Defence, 68 Air School, Private Bag X15088, Lyttelton, 0140
Hand delivery: Snake Valley Road, 356 JR, Centurion
Email: oc68airschool@dod.mil.za
Air Force Mobile Deployment Wing / Procurement Unit OC Applications:
Department of Defence, SA Air Force Mobile Deployment Wing, Snake Valley Road, Private Bag X1008, Thaba Tshwane, 0143
Hand delivery: Snake Valley Road, 356 JR, Centurion
Email: mobiledeploymentwing@dod.mil.za
Enquiries:
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AFB Waterkloof – Maj B. Lekgokgola / F Sgt L. Roos – Tel: 012 672 3055
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68 Air School – Maj V. Mahlangu / WO2 S.B. Malaza – Tel: 012 672 5039 / 5021
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Mobile Deployment Wing / Procurement Unit OC – Maj T. Qwakele / WO2 N.S. Dithatho – Tel: 012 351 2567 / 2773
Employment Equity:
The Department promotes equity through the filling of positions to enhance representivity in line with its Employment Equity plan.
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