Office Manager

Job Ref #: OMCT1
Industry: Information Technology
Job Type: Permanent
Positions Available: 1

The core purpose of this role is the effective management and coordination of the office environment, administration and assistance to staff as well as to promote and enhance the image of the company.

Job Description Office Manager

The core purpose of this role is the effective management and coordination of the office environment, administration and assistance to staff as well as to promote and enhance the image of the company. Reporting to the Executive Assistant to CEO, the candidate’s responsibilities will include (but not limited to):

MAIN FUNCTIONS OF THE JOB Office Manager

• Responsible for the operation of the switchboard and directing all incoming calls
• Receive and welcome visitors for tours & meetings
• Responsible for overseeing the reception area, meeting rooms, canteens and office areas
• Responsible for maintaining the meeting room diaries
• Responsible for setting up meeting rooms for meetings and tours
• Assist staff members with ad hoc requests
• Manage office consumables, stationery & supplies
• Supervision of cleaning staff

Facility

• Security processes
• Logging access for important clients
• Welcome guests in a professional manner
• Answering the reception phone
• Direct calls quickly, efficiently and professionally
• Taking messages and ensuring that staff members receive the message within due time
• Direct clients
• Assisting with duties such as couriering items etc.
• Working hours are from 8am- 5pm /1 Hour lunch

 

* A valid driver’s license and own vehicle is necessary *

Job Requirements Office Manager

SKILLS

• Good communication skills
• A flair for people
• Professional
• Punctual
• Active listening – ability to understand requirements
• Ability to communicate in English
• Proactive problem solver
• Ability to work independently & a positive team player
• Self-motivated
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development
• All activities performed on time
• Switchboard experience
• Excellent Telephone manner

QUALIFICATIONS AND EXPERIENCE Office Manager

• Fluent in English
• Matric and 3-5 years relevant working experience
• Microsoft Office skills