Company: Adendorff Machinery Mart
Location: Johannesburg South, Gauteng
Job Type: Permanent
Date Posted: 01 September 2025
Closing Date: 10 October 2025
Division: Head Office
Business Unit: Admin
Industry: Retail – Tools & Machinery
Experience Level: Associate
Functional Area: Human Resources / Administration
Salary: Negotiable
About Adendorff Machinery Mart
Adendorff Machinery Mart is a well-established South African retailer specializing in tools, machinery, and industrial equipment. Headquartered in Johannesburg South, the company has a nationwide presence and a reputation for sourcing high-quality products globally at competitive prices. With a strong commitment to operational excellence and customer satisfaction, Adendorff is recognized as a leading retailer in the tools and machinery sector.
The company emphasizes employee development, professional growth, and long-term career opportunities. By joining Adendorff, staff are exposed to hands-on experience in retail operations, logistics, import/export processes, and procurement management, making it an ideal workplace for ambitious individuals seeking career advancement.
Role Overview
The Import Export Administrator (Junior) is a permanent position based at Adendorff’s Head Office in Aeroton, Johannesburg South. This role is key to the procurement and supply chain operations, ensuring that all import and export activities comply with regulatory requirements and company policies.
The successful candidate will be responsible for supporting the procurement department by maintaining accurate records, coordinating with clearing agents, and assisting with all administrative tasks related to the movement of goods across South Africa and internationally. This role is perfect for candidates who are detail-oriented, organized, and passionate about logistics and international trade.
Key Responsibilities
The Junior Import Export Administrator will be responsible for:
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Purchase Order Verification: Ensure that all purchase orders meet shipping, payment, and regulatory standards before processing.
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Documentation Review: Review and verify import/export documentation prior to submission to clearing agents.
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Data Management: Capture procurement data and costing accurately on relevant spreadsheets and systems.
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Clearing Instructions: Assist in preparing and submitting clearing instruction forms to relevant agents.
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Export Coordination: Support the export process for Adendorff branches across South Africa, ensuring smooth shipment operations.
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Record Keeping: Upload and manage all documentation in procurement files and folders for audits and internal review.
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Follow-ups: Liaise with shipping agents regarding shipments, rectify errors, and maintain timely communication.
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Warehouse Coordination: Communicate with the warehouse regarding deliveries, queries, and logistical challenges.
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Regulatory Compliance: Assist with NRCS, Customs, and SAPS inspections, ensuring all regulatory procedures are adhered to.
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Audit Preparation: Maintain thorough records to support internal and external audits of import/export activities.
Minimum Requirements
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Diploma or relevant tertiary qualification in Logistics, Supply Chain, Finance, or International Trade
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Minimum 5 years’ experience in administrative or import/export roles
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In-depth knowledge of international shipping processes and documentation
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Familiarity with NRCS, Customs, and SAPS regulatory procedures
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Proficiency in Syspro or similar procurement systems
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Advanced Excel skills for procurement and reporting
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Strong attention to detail, organization, and ability to work under pressure
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Excellent communication and interpersonal skills for liaising with internal and external stakeholders
Skills and Competencies
The ideal candidate will demonstrate the following competencies:
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Accuracy and Attention to Detail: Ensure all documentation and data entries are precise and compliant with regulations.
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Organizational Skills: Effectively manage multiple administrative tasks and deadlines.
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Problem-Solving Ability: Identify and resolve discrepancies or logistical issues quickly.
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Communication Skills: Clear and professional communication with shipping agents, warehouse staff, and management.
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Technical Literacy: Ability to work with procurement software, Excel, and digital filing systems.
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Proactivity and Initiative: Take ownership of tasks and anticipate potential issues in the import/export process.
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Team Collaboration: Work closely with procurement, warehouse, and administrative teams to ensure seamless operations.
Why Join Adendorff Machinery Mart?
Working as a Junior Import Export Administrator at Adendorff Machinery Mart provides the opportunity to gain exposure to international trade, logistics, and retail procurement processes. Key benefits include:
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Hands-on experience in import/export documentation and compliance
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Exposure to procurement, warehouse operations, and logistics coordination
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Opportunities for professional growth and career advancement within a national retail network
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Participation in a supportive, team-oriented culture focused on learning and development
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Work with a reputable company known for its high-quality products and customer service
This role offers the perfect platform for those seeking to build a career in logistics, supply chain management, or international trade within a fast-paced and growing organization.
For more logistics and administration career opportunities, visit Jobs and Career Opportunities.
Employment Equity Statement
Adendorff Machinery Mart is an equal opportunity employer. All appointments are based on merit, and the company encourages applicants from designated groups to apply. This aligns with Adendorff’s commitment to diversity, inclusivity, and transformation across all levels of the organization.
How to Apply
Qualified candidates are invited to apply through the official Adendorff careers portal:
👉 Apply Here
Please note: If you do not receive feedback within two weeks, consider your application unsuccessful.
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