Office Administrator & Personal Assistant – Bastion, Klerksdorp
📍 Location: Klerksdorp, North West
📅 Date Posted: April 13, 2025
🗓️ Application Closing Date: April 21, 2025
🧾 Reference Number: 1285
💼 Job Type: Permanent
🎯 Job Level: Mid-Level
💰 Salary: Market Related
📊 Industry: Business Support Services
📂 Functional Area: Administration / Executive Support
About the Company
Bastion is a forward-thinking, people-centered organization dedicated to operational excellence and business sustainability. The company values individuals who are proactive, professional, and committed to fostering a collaborative, efficient, and supportive work environment. With a focus on transforming the way internal support systems are run, Bastion offers a challenging yet rewarding platform for professionals who want to contribute meaningfully to the growth and performance of senior leadership and company culture.
Role Overview
Bastion is seeking a dynamic and detail-oriented Office Administrator & Personal Assistant to support the Managing Director and senior management team in a variety of administrative, communication, and personnel-related tasks. Based in Klerksdorp, this role is essential to ensuring the daily operations of the office run smoothly while enhancing internal coordination and culture-building efforts.
The successful candidate will thrive in a fast-paced, professional environment and be capable of juggling multiple responsibilities—ranging from executive diary management to event coordination and internal communication—while maintaining discretion, organization, and a positive attitude.
Key Responsibilities
Executive Support & Administration
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Provide high-level administrative support to the Managing Director and senior management team.
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Schedule and coordinate meetings, travel plans, and logistics.
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Prepare meeting agendas, take minutes, and follow up on action items.
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Assist with the creation and formatting of presentations, reports, and formal documentation.
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Process quotations, invoices, and other administrative transactions through SAP Business One (SAP B1).
Internal Communication
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Draft, edit, and distribute internal announcements, newsletters, and staff communication.
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Maintain company-wide messaging channels such as WhatsApp or email groups.
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Liaise with various departments to ensure alignment and clarity of internal communication.
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Organise staff briefings and company events to promote team cohesion.
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Act as the Culture Ambassador, leading and promoting the initiatives of the internal Culture Committee.
Office & Facilities Management
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Oversee general upkeep of office and meeting spaces, ensuring professionalism and efficiency.
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Manage boardroom bookings, refreshments, video conferencing equipment, and visitor logistics.
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Maintain stock of office supplies and ensure effective coordination with service providers.
Personnel & Staff Engagement
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Support HR functions such as updating personnel records and internal databases.
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Help coordinate employee events, long-service awards, staff meetings, and engagement activities.
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Oversee logistics for training sessions and team-building events.
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Maintain the staff contact directory and support onboarding communication for new hires.
Reception & Communication Management
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Answer and direct telephone calls, emails, and in-person inquiries with professionalism.
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Maintain a warm, tidy, and welcoming reception area for visitors.
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Keep contact lists current and assist with correspondence to stakeholders and external partners.
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Ensure messages and queries are routed appropriately and followed up on promptly.
Qualifications and Experience
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National Senior Certificate (Matric) is required.
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Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
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Practical experience with SAP Business One is essential.
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Minimum of 2–3 years’ experience in an Executive Assistant or Personal Assistant role at a senior level.
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Strong verbal and written communication skills.
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Highly organized with proven time management and multitasking abilities.
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Strong attention to detail, a proactive mindset, and ability to maintain confidentiality.
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Ability to work independently and as part of a team in a deadline-driven environment.
What the Company Offers
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A stable and professional work environment with exposure to senior leadership.
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Opportunities to participate in company-wide initiatives that foster engagement and internal growth.
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Access to modern tools and platforms, such as SAP B1 and digital communication systems.
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Involvement in shaping the corporate culture and employee experience.
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A market-related salary package and a long-term career path for high performers.
Equal Opportunity Statement
Bastion is committed to transformation and diversity, with preference given to candidates from designated groups in alignment with the company’s employment equity goals. All appointments involving finance or cash-handling responsibilities will be subject to a consumer credit check.
How to Apply
Interested candidates who meet the above requirements are encouraged to apply via the official careers portal at www.groupcareers.co.za.
Please note that if you are not contacted within six weeks of the closing date, you may consider your application unsuccessful.
Explore More Opportunities
To view similar roles and opportunities across South Africa, visit https://jobsandcareeropportunities.co.za.
