Admin Assistant II – JHB CBD

Job Title: Admin Assistant II
Company: Smollan
Location: Johannesburg CBD, Gauteng
Date Posted: 3 April 2025
Requisition ID: MFS Gauteng Admin
Contract Type: Permanent
Application Closing Date: Not specified

About the Company:
Smollan is a dynamic global retail solutions company that partners with leading brands to deliver growth through innovation, insight, and execution. With a presence in multiple markets, Smollan is known for excellence in sales, marketing, and merchandising services. The company focuses on building world-class talent and offers an environment that values teamwork, accountability, and professional growth.Admin Assistant

Role Overview:
Smollan is seeking a detail-oriented and organized Admin Assistant II to support daily operational, administrative, and coordination functions within the Johannesburg CBD office. This role is critical to ensuring the smooth execution of trade visits, sales tracking, and internal office administration. It requires a motivated individual who thrives in fast-paced FMCG or retail environments and can manage multiple tasks with efficiency and accuracy.

Key Responsibilities:

Sales Tracking and Reporting:

• Maintain up-to-date records of sales activities, reports, and results

• Support the sales team by compiling relevant data and generating periodic performance summaries

• Assist in tracking progress against objectives and identifying gaps in execution

Trade Visit Coordination:

• Organize and coordinate trade visits in collaboration with field and sales teams

• Liaise with stakeholders to ensure trade visits are well-planned and align with operational goals

• Compile and distribute itineraries and relevant documentation

Budget Management Support:

• Assist in monitoring and reconciling budgets related to trade and marketing activities

• Maintain accurate expense records and support compliance with financial policies

• Prepare documentation for budget approvals and financial reporting

Office Administration:

• Perform general office duties including filing, photocopying, and stationery management

• Ensure smooth daily operations of the office through proper upkeep and organization

• Support departmental logistics including travel bookings, meeting arrangements, and procurement

Diary Management and General Administration:

• Manage calendars, schedule meetings, and coordinate appointments for senior team members

• Prepare and format reports, presentations, and meeting minutes

• Serve as a point of contact for internal and external communication where necessary

Qualifications and Experience:

Minimum Requirements:

• Grade 12 / NQF Level 4

• 1–2 years of secretarial or administrative experience, preferably in a retail or FMCG environment

• Strong computer literacy with proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Skills and Competencies:

• Excellent verbal and written communication

• Time management and ability to handle multiple priorities

• High level of attention to detail and accuracy in reporting

• Financial awareness and basic budgeting knowledge

• Strong planning and organizational capabilities

• Ability to work independently and as part of a team

What the Company Offers: Admin Assistant

• A permanent role in a supportive and professional environment

• Exposure to the retail and FMCG industries with a reputable employer

• Opportunities for career growth, mentorship, and training

• A workplace culture that encourages team collaboration and excellence

Equal Opportunity Statement:
Smollan is an equal opportunity employer. The company is committed to diversity and inclusion and welcomes applications from all qualified individuals, regardless of race, gender, disability, or background.

How to Apply: Admin Assistant
Interested candidates should submit their updated CV and a brief cover letter outlining their experience in administration and coordination within the retail or FMCG sector. Apply via the official Smollan careers portal.

Explore More Opportunities:
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