Officer: Acquisition Management – Quotations (East London)
Division: Finance
Reference No: 5390
Location: East London, Eastern Cape, ZA
Employment Type: Permanent
Disability (EE Targeted Role): No
T.A.S.K Grade: 10
Job Posting Salary: R434,656.00
Job Posting End Date: 12 March 2025
The Road Accident Fund’s mission:
The mission of the RAF is to provide appropriate cover to all road users within South Africa’s borders, to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner, and to promote safe road usage actively.
Position Overview:
The Officer: Acquisition Management (Quotation) is responsible for achieving the business unit’s targets by providing customers with friendly and effective Supply Chain Management (SCM) support and solutions. The role includes acquiring goods, services, and works within prescribed thresholds, ensuring compliance with legislative frameworks, and maintaining purchasing arrangements for the RAF.
Key Performance Areas:
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Acquisition Management
- Receive and verify the validity of the application request.
- Compile and issue RFQ (Request for Quotation) documents.
- Manage responses from suppliers and evaluate the received RFQs.
- Maintain Purchase Requisition (PR) records.
- Create and issue Purchase Orders (PO) or hand over RFQ documents to contracts.
- Follow up on deliveries and manage procurement timelines.
- Compile Bid Adjudication Committee (BAC) submissions for deviations.
- Update report templates on a weekly basis and stay informed on SCM legislative developments.
- Assist with price negotiations and agreements with suppliers.
- Conduct market research to identify potential suppliers.
- Arrange Bid Evaluation Committee (BEC) meetings for complex RFQs.
- Communicate with suppliers to ensure timely processing of orders.
- Implement acquisition management processes efficiently.
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Reporting
- Assist in the preparation of regulation reports.
- Contribute to the development of functional reporting systems for management, project, or performance reporting.
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Stakeholder Management
- Assist with inquiries and requests from internal and external stakeholders.
- Provide timely solutions and maintain good customer service.
- Ensure relationships with vendors, service providers, and procurement teams are well-maintained.
- Ensure that invoicing and payments are processed on time for procured items.
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Records Management
- Archive documents related to purchase requisitions on the shared folder and system.
Qualifications:
- Bachelor’s Degree/Advanced Diploma in Supply Chain Management or Finance-related qualification.
Experience:
- 3 years of relevant experience in an Acquisition Management environment, particularly dealing with quotations.
- Knowledge and understanding of procurement and supply chain management in State-Owned Enterprises (SoE) is an advantage.
Technical, Behavioral, and Leadership Competencies:
- Knowledge of the Public Finance Management Act (PFMA) and Treasury Regulations.
- Proficiency in MS Office.
- Strong understanding of ordering processes and supply chain management.
- Ability to work under pressure with minimal supervision.
- Strong planning, organizing, and coordination skills.
- Personal mastery, judgment, and decision-making abilities.
- Ethical values and client service orientation.
Additional Information:
- RAF offers Total Employment Cost (TEC) packages, with no additional contributions from the employer.
- The successful candidate will structure their package according to personal needs.
- Preference will be given to people with disabilities in line with employment equity principles.
- Security vetting will be conducted on all prospective employees.
Closing Date: 12 March 2025
Application:
Applicants should apply online through the RAF portal.
Important:
If you do not hear from us within six weeks from the closing date, please consider your application unsuccessful.
Location: East London, Eastern Cape
Work Level: Skilled
Job Type: Permanent
Salary: R434,656.00
Disability (EE Position): No
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