Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. It is therefore the Electoral Commission’s intention to appoint individuals with the aim of meeting its equity objectives. Preference will be given to relevant designated groups as per the Employment Equity Plan of the Electoral Commission. Disabled persons are encouraged to apply. office administrator
OFFICE ADMINISTRATOR
GENERAL OFFICE ADMINISTRATOR (LEVEL OF ADMINISTRATIVE OFFICER)
(An inclusive remuneration package of R525, 399.00 per annum)
IEC provincial office: Eastern Cape
| To provide general administration and office management support and assistance to the Provincial Office. This position reports to the Provincial Electoral Officer (PEO).Duties: Set up travel, accommodation, meetings, speaking engagements and other appointments; facilitate events and conferences logistical arrangements; organise catering and refreshments; manage the day-to-day office support operations; order stationary; liaison with staff, suppliers and stakeholders for quotations, placing and expediting orders for supplies; screen phone calls, open and sort mail, and summarise reports and memos; receive visitors; take minutes; maintain files and records for the PEO and Manager; set up and manage both electronic and paper filing systems; prepare, format and catalogue information for internal and external distribution; write letters and memos, compile data for reports, create computerised presentations, write reports, transcribe dictation, edit, proof-read, and transmit text, data, and graphics; complete governance reporting for PEO and Manager; provide detailed data analysis support and reports; maintain confidentiality and exercise discretion at all times. office administrator
Basic Requirements: The successful candidate must be in possession of a Bachelors’ Degree or three year National Diploma with at least 2 years relevant working experience; knowledge of the Electoral Commission and election related matters will be advantageous; ability to liaise with stakeholders and respond to financial queries; good office administration skills; good verbal and written communication skills; good organizing skills and very good knowledge and experience of computer packages; research and project management experience will be advantageous; a valid driver’s license and must be prepared to travel extensively. Applicants must be a South African citizen, who has not had a prominent political profile in the last 5 years. Applications must in all cases be accompanied by uploaded updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the positions after advertising it and reserves the right not to make any appointment in the above posts. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. office administrator |
Please note
- Applicants for the above position/s should not have a high party political profile.
- All successful permanent candidates will be required to enter into performance contracts.
- Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
- Failure to submit the requested documents will result in the application not being considered.
- Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
- A probation period of twelve months will be applicable to permanent employees.
- The Electoral Commission will only correspond with short-listed candidates.
- The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
Criteria Questionnaires
(1) Are you a South African Citizen?*
YesNo
(2) Are you a registered voter?*
YesNo
(3) Do you have matric/N3 equivalent?*
YesNo
(4) Do you have a 3 year Bachelor Degree or National Diploma? *
YesNo
(5) Do you have 2 years relevant working experience?*
YesNo
(6) Do you have a valid Driver’s Licence?*
YesNo
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