discovery Leanership

Discovery – Vitality Group
Senior Project Administrator

About Discovery

Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.

About VitalityGroup

Vitality Group, a subsidiary of Discovery Limited offers a wellness platform program to global insurance companies that provides innovative health to foster healthier and happier lives. Vitality Group is responsible for the expansion of the Vitality Shared-Value Insurance business model beyond South Africa and the UK, serving to fully leverage the assets and intellectual property of Discovery beyond its primary markets.

Vitality Group operates a business providing wellness solutions to employer groups in the United States and partners with leading Insurers (AIA, Generali, John Hancock, Manulife, Sumitomo Life) across the world to launch and grow Vitality Shared-Value Insurance in their markets. Vitality Group is also responsible for Discovery’s 25 percent equity investment in Ping An Health, the largest comprehensive medical insurer in China. Vitality Group’s businesses jointly reach more than 8.9 million members across 19 countries (Austria, Australia, Canada, China, France, Germany, Hong Kong, Japan, Malaysia, Pakistan, Philippines, Singapore, South Africa, South Korea, Sri Lanka, Thailand, The United Kingdom. The United States, and Vietnam).

Key Purpose

To work alongside a Project manager and to ensure that all project administration is managed including minutes of meetings, project plans and to organise and attend project meetings

Areas of responsibility may include but not limited to

Responsible For The Following To Support The Project Manager

Meeting minutes, Issue logs, Action logs, Risk logs, Decision logs.
Ensures the correct documentation standards are applied to all projects wrt the use of correct document templates and to ensure that all project documents are complete and up to date.
To attend scoping sessions, to track projects and to ensure that project controls are in place and adhered to.
Assist in meetings with capturing and distributing minutes and other project related outputs.
Assist with preparation of project meeting materials and presentations and to ensure that projects are delivered in accordance with the defined project plan.
To project manage less complex projects incl. but not limited to drafting a scope document, risk registers, issues log, status reports etc
Assist with meeting scheduling and venue arrangements.
Update and provide project status and financial reporting in line with agreed deliverables to support the Project Manager.

Personal Attributes And Skills

Highly adaptable and resilient (Able to work under pressure)
Ability to work both independently and participate as a member of a cross-functional team.
Ability to co-ordinate activities with virtual teams of internal or external resources;
Ability to prioritize and work on multiple tasks simultaneously
Project admin and process templates, PMLC.
Operation of PM software tools (EPM / Project Online)
Project scope and change management
Risk and Issue management
Communication management
Procative time management
Project document administration
Organising and planning project meetings.
Acurate and effective meeting minute taking.
Effective stress management
Action orientated
Team contributer

Education And Experience

Education:

Required:

Matric.
Project Administration certification (NQF Level 5 Short course)
MS Office Suite
PM Tools (MS Project / EPM)
Preferred (would be advantageous)

PMI accreditation (CAPM), Project Management diploma (NQF Level 5, 1 year course), or Business Degree
Experience:
At least 2 – 3 years relevant working experience as a Project Administrator
Relevant Technical and Professional exposure
Preference for experience in administering waterfall and agile projects with multiple Project Managers for the effective delivery of software development projects.
Experience in IT/ IS project environment

Knowledge

Processes:

Project Management. SDLC, Agile and Waterfall methodologies
Technologies:

MS Office, Office Suite, MS Project Online and Enterprise PM tools
JIRA, MS Teams, Power BI.
Technical Skills:

Strong meeting minutes taking skills
Strong meeting co-ordination skills
Group facilitation and presentation skills
Business writing skills and strong command of the English language
Organising and planning
Employment Equity

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

Education

Required:

Matric.
Project Administration certification (NQF Level 5 Short course)
MS Office Suite
PM Tools (MS Project / EPM)
Preferred (would be advantageous)

PMI accreditation (CAPM), Project Management diploma (NQF Level 5, 1 year course), or Business Degree
Experience:
At least 2 – 3 years relevant working experience as a Project Administrator
Relevant Technical and Professional exposure
Preference for experience in administering waterfall and agile projects with multiple Project Managers for the effective delivery of software development projects.
Experience in IT/ IS project environment

Knowledge

Processes:

Project Management. SDLC, Agile and Waterfall methodologies
Technologies:

MS Office, Office Suite, MS Project Online and Enterprise PM tools
JIRA, MS Teams, Power BI.
Technical Skills:

Strong meeting minutes taking skills
Strong meeting co-ordination skills
Group facilitation and presentation skills
Business writing skills and strong command of the English language
Organising and planning
EMPLOYMENT EQUITY

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
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