Administrative officer

Closing Date

2023/10/11

Reference Number

CLO231004-4

Job Title

Administrative Officer (B4)

Job Type

Permanent

Department

Sec Distribution

Number of Positions

1

Location – Town / City

Bloemfontein

Location – Province

Free State

Location – Country

South Africa

Required Education Level

Diploma | Advanced Certificate

Job Category

Administrative

Job Advert Summary

Clover is looking for an Administrative Officer with skills and the relevant experience to ensure administrative controls in the Bloemfontein Distribution branch.  

The successful candidate will be responsible for performing secretarial tasks to the Distribution manager, executing administrative tasks, administering and monitoring expenses and assist with general departmental needs.  

Requirements

•    National Diploma
•    Business English: Fluent
•    Computer literacy (Intermediate)
•    Relevant experience in applying job-related concepts, techniques and processes at the required level.

Competencies

•    Proactive and action orientated.
•    Approaches situations with an open mind and solves problems creatively.
•    Clear and sound reasoning ability
•    Maintains high standards.
•    Collaborate with others to achieve a common objective.
•    Interpersonal effectiveness
•    Commitment and motivation
•    Administrative capabilities
•    Customer orientated.
•    Communicates effectively and efficiently.
•    Ability to plan and organize.  

 

Duties and Responsibilities

Perform secretarial tasks as per to the following positions.
•    Distribution Manager

Perform administrative tasks.
•    Responsible for administrative controls
•    Ensure filing, storage, and security of documents.
•    Co-ordinate the repair and maintenance of computer and office equipment
•    Respond to customer queries.
•    Deal with administrative queries
•    Reconcile stock and place orders e.g., driver clothing etc.

Administer and monitor expenses.
•    Ensure data/transactions are properly recorded and entered the DFSA accounting system.
•    Assist with the annual audit.
•    Maintain financial files and records.
•    Issue, code and authorize purchase orders.
•    Reconcile the accounts payable.
•    Administer accounts and prepare payments.

Assist with general departmental needs.
•    Support with ad-hoc requests
•    Prepare presentations.
•    Arrange functions, meetings, workshops etc.
•    Make flight, travel, and accommodations arrangements (domestic and abroad)

apply here : apply here