The role for an Administrative Assistant has become available in our Warehouse in Kempton Park.
RESPONSIBILITIES:
o Maintain and organize an accurate and effective filing system and assist with administrative requests from management.
o Take an accurate recording of meeting minutes for all internal Warehouse meetings.
o Receives all incoming calls, deals with them professionally and promptly, and ensures that messages are distributed and tended to as speedily as possible.
o Generate purchase requisitions in conjunction with Supervisor, forward to the Factory Manager for authorisation.
o Keep the Attendance register accurately updated daily. Ensure that all Leave applications are signed/captured on SAGE.
o Ensure monthly time sheets are complete and signed off by the cut-off date.
o Ensure that all New Seed Deliveries / Consumables / Inter Depot Transfers are actioned/processed / GI’d on a daily basis. Report all discrepancies to your superior.
o Maintain stationary, office equipment and inventories. Handle office expenditures within budgetary limits.
o Assist with creating and finalising export orders from time to time. o Marshall stock from depots as requested.
o Manage and action stock request daily.
o Assist and participate with Bi-annul stock takes.
o General Communication, Feedback and Follow up o Execution and or Prioritizing of instruction from Management.
o Overall accuracy of Data Capturing on various Systems
o Maintains a watchful eye in the office environment, ensuring that no confidential documents are left unattended.
REQUIRMENTS:
o National Senior Certificate (NQF Level 4) (Essential).
o 2 to 4 years + experience in administrative duties
Knowledge:
o Agriculture and Seed
o General Administration
o Mathematical calculations
Skills:
o Computer
o Interpersonal
o Planning
o Time Management
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