Hiring Now | Office Administrator | Provincial Office: Eastern Cape | Permanent Position Available
The Department of Employment and Labour is urgently hiring an Office Administrator at the Provincial Office: Eastern Cape. If you are looking for a stable senior government administrative position, this is your chance to join the Directorate: Public Employment Services and build a long-term career in government office administration and public service management.
🏛️ Don’t miss this opportunity — government vacancies are filling fast. Apply today.
Office Administrator Job Overview
| Detail | Information |
|---|---|
| Job Title | Office Administrator |
| Reference Number | HR 4/4/10/03 |
| Industry | Government / Employment & Labour / Office Administration |
| Job Type | Permanent |
| Salary | R338 106 per annum |
| Location | Provincial Office: Eastern Cape |
| Minimum Qualification | National Diploma (NQF 6) or Bachelor Degree (NQF 7) |
| Experience Required | 1 Year Office Administration / Secretariat Services |
| Application Status | ✅ Open – Accepting Applications Now |
What Does a Government Office Administrator Do?
Office Administrators are essential to the effective functioning of the Directorate: Public Employment Services at the Provincial Office. In this role, you will be responsible for providing receptionist and diary management support to the Director: PES, rendering secretariat services, assisting with budget monitoring and supply chain management, facilitating logistical and resource coordination, managing information and records, and tracking and monitoring project tasks — ensuring the smooth and compliant operation of the Directorate at all times.
This is a multi-functional, senior administrative support role that requires a relevant NQF Level 6 or 7 qualification, one year’s functional experience in office administration or secretariat services, and sound knowledge of departmental policies, Batho Pele Principles, and public service administration procedures.
Key Responsibilities of an Office Administrator
Receptionist & Diary Management Support
- Provide receptionist support to the Office of Public Employment Services.
- Manage the diary of the Director: PES accurately and proactively.
- Handle incoming calls and visitors professionally and in line with departmental standards.
- Ensure the Director is well-prepared for all engagements and appointments.
Secretariat Services
- Render secretariat services for the Office of the Director: PES.
- Coordinate and schedule meetings, prepare agendas, and record minutes.
- Distribute minutes and follow up on action items with relevant stakeholders.
- Draft routine correspondence, reports, and briefing documents as directed.
Budget Monitoring & Supply Chain Support
- Assist in monitoring and maintaining the budget for the Directorate: PES.
- Support supply chain management functions within the Directorate.
- Ensure all budget and supply chain activities comply with departmental policies and the PFMA.
- Maintain accurate financial records and supporting documentation.
Logistical & Resource Coordination
- Facilitate and coordinate all logistical and resource requirements of the Directorate.
- Arrange meetings, events, travel, and accommodation for the Director and directorate staff.
- Liaise with internal and external stakeholders to ensure all logistical requirements are met timeously.
- Ensure resources are available and correctly allocated for all directorate activities.
Information & Records Management
- Provide management information and records management services within the Directorate.
- Maintain accurate physical and electronic filing systems and document management databases.
- Ensure all records are stored, retrieved, and disposed of in line with applicable legislative requirements.
- Handle incoming and outgoing correspondence and ensure timeous distribution.
Project Tracking & Monitoring
- Track and monitor project tasks within the Directorate.
- Provide regular progress updates to the Director and relevant stakeholders.
- Identify delays, risks, or bottlenecks and escalate to the Director timeously.
- Support the Directorate with project coordination and administrative reporting.
Minimum Requirements – Office Administrator
Educational Qualifications:
- Three-year National Diploma (NQF Level 6) in Office Management, Information Management and Technology, Public Administration, Business Administration, Business Management, or Public Management (essential)
- OR Undergraduate Bachelor Degree (NQF Level 7) in a relevant field (essential)
Experience:
- Minimum of 1 year’s functional experience in office administration or secretariat services (essential)
Knowledge Requirements:
- Departmental policies and procedures
- Planning and organising
- Administration procedures
- Batho Pele Principles
- Interpersonal relations
Skills & Competencies:
- Facilitation skills
- Strong interpersonal relationship skills
- Computer skills
- Good telephone etiquette
- Organising skills
- Decision-making skills
- Analytical skills
- Project management skills
📢 Employment Equity: Priority will be given to White Males, Coloured Males, Coloured Females, Indian Females, Indian Males, White Females, and People with Disabilities.
Core Values We Look For in an Office Administrator
✅ Organisation & Efficiency
Managing a Director’s office across multiple functions — diary, secretariat, budget, logistics, records, and projects — demands exceptional organisational ability. We value administrators who plan ahead, prioritise effectively, and keep the Directorate running efficiently at all times.
✅ Professionalism & Discretion
This role requires engagement with senior officials and sensitive departmental information. We value administrators who act with the highest level of professionalism, confidentiality, and tact in every interaction.
✅ Communication & Interpersonal Skills
Effective coordination across stakeholders, drafting of correspondence, and managing a busy office all depend on strong communication skills. We value administrators who communicate clearly, professionally, and constructively.
✅ Analytical Thinking & Project Tracking
Monitoring budgets, tracking project tasks, and identifying risks requires sound analytical ability. We value administrators who bring critical thinking and attention to detail to all reporting and monitoring functions.
✅ Willingness to Grow
The Department of Employment and Labour invests in employees who show commitment and initiative. Office Administrators who demonstrate strong performance are well-positioned for advancement into senior management and directorate support roles within the department.
Career Growth Opportunities in Government Administration & Labour
Starting as an Office Administrator in the Directorate: Public Employment Services is a strong foundation for a long-term government career. For motivated individuals, progression is clear:
- Office Administrator → Senior Office Administrator
- Senior Office Administrator → Administrative Officer
- Administrative Officer → Assistant Director: Administration
- Assistant Director → Deputy Director / Director Support
Many experienced government managers began their careers in office administration and secretariat support roles. Your career path is in your hands.
Frequently Asked Questions – Office Administrator Jobs
What qualification is required for this post? A three-year National Diploma (NQF Level 6) or an Undergraduate Bachelor Degree (NQF Level 7) in Office Management, Information Management and Technology, Public Administration, Business Administration, Business Management, or Public Management is required.
How much experience is required? A minimum of 1 year’s functional experience in office administration or secretariat services is required.
Can I apply to more than one email address? Yes. Two email addresses are provided — Jobs-EC3@labour.gov.za and Jobs-EC8@labour.gov.za. Submit your application to the appropriate address as directed.
Who is given priority in this post? Priority will be given to White Males, Coloured Males, Coloured Females, Indian Females, Indian Males, White Females, and People with Disabilities in line with the department’s Employment Equity targets.
What is the salary for this post? The salary is R338 106 per annum, in line with the applicable government salary band.
Where is this post based? This post is based at the Provincial Office: Eastern Cape in East London.
How to Apply for This Office Administrator Job
Ready to advance your government career at the Department of Employment and Labour? Applications are open now. Quote reference number HR 4/4/10/03 in all correspondence.
👉 Apply via Email: Jobs-EC3@labour.gov.za 👉 Apply via Email: Jobs-EC8@labour.gov.za
📮 Postal: Chief Director: Provincial Operations, Private Bag X9005, East London, 5201
🏢 Hand Delivery: No. 3 Hill Street, East London
For enquiries, contact: 📞 Ms N Ngaki – Tel: (043) 701 3096
📢 Priority will be given to White Males, Coloured Males, Coloured Females, Indian Females, Indian Males, White Females, and People with Disabilities.
Apply early — government vacancies close quickly.
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