SECRETARY

SECRETARY (S5): CHIEF DIRECTOR’S OFFICE
Salary: R 173 703 p.a.
Requirements: Grade 12 or equivalent certificate with Typing as a passed full subject plus sufficient appropriate
secretarial experience. Competencies: Excellent computer skills. Good typing skills. Administrative and
organisational skills. Sound interpersonal relations. Language proficiency (both verbal and written).
Ability to work independently. Candidates may be expected to participate in a typing test as part of the
selection process.
Duties: Ensure the smooth running of the Senior Manager’s office. Keep the Senior Manager’s diary and deal
with phone calls. Provide administrative and logistical support to the Senior Manager in question. Provide
support in the management of the budget and monthly cash flow statements. Provide general office
support, including creating and managing a register of incoming and outgoing documents, creating and
managing a filing and tracking system, convening and providing support at meetings and workshops,
drafting letters, minutes and memos as required, ordering equipment and stationery, and arranging travel
and accommodation whenever required. Ensure office and documents security in terms of the Minimum
Information Security Standards (MISS). Deal with queries on different aspects of the work of the Senior
Manager’s office. Understand applicable prescripts, policies and procedures of the work environment to
ensure efficient and effective support to the Senior Manager.
Post Ref No P4/125 – Head Office, Mbombela (Office of the Chief Director: Financial Management)
Enquiries: Mr D Shipalana, Tel (013) 766 5298

APPLICATIONS:
Applications should be submitted on Form Z.83, obtainable from any Public Service Department as well as on the
Mpumalanga Department of Education website at www.mpumalanga.gov.za/education/, select the Vacancies icon.
Applications must in all cases be accompanied by a recent updated comprehensive CV, originally certified copies (not
older than three months) of all qualifications and RSA ID-document, as well as valid driver’s license where required.
Please note that a passport or driver’s license will not be accepted in lieu of an Identity Document. Failure to attach the
requested documents will result in your application not being considered. A complete set of application documents
should be submitted separately for every post that you wish to apply for. Please ensure that you clearly state the full post
description and the relevant Post Reference Number on your application. No fax applications will be considered.
NB! APPLICANTS MUST ENSURE THAT THEY FULLY COMPLETE PART A, B AND C AS WELL AS THE
DECLARATION AND SIGN FORM Z 83, EVEN IF THEY ARE ATTACHING A CV. INCOMPLETE AND/OR
UNSIGNED APPLICATIONS WILL NOT BE CONSIDERED.
NB!! IF YOU ARE CURRENTLY IN SERVICE, PLEASE INDICATE YOUR PERSAL NUMBER AT THE TOP OF FORM
Z83.
Applications should be mailed to:
The Head of Department, Mpumalanga Department of Education,
Private Bag x 11341, Nelspruit, 1200,
For attention: Mr. G Mathebula, HR Provisioning.
Applications may also be placed (recorded in the register) in the application container located at the Security Desk,
Upper Ground, Ikhamanga Building of the Riverside Government Complex, but will be removed on Wednesday 23
December 2020.
NOTE:*The Mpumalanga Department of Education is committed to provide equal opportunities and practices affirmative action
employment. It is the intention of the Department to promote representivity (disability, gender and race) through the filling
of posts and a candidate whose transfer / promotion / appointment will promote representivity will receive preference.
*The filling of posts will be done in terms of the Department’s need to meet Employment Equity targets.
*To enable the Department to promote employment equity of persons with disabilities, applicants with
disabilities who wish to apply for these posts are required to attach documentary proof substantiating his/her
disability, failing which applicants will be categorized as not having a disability.
*The principle of Recognition of Prior Learning may be considered in respect of serving Public Servants.
*Due to ongoing internal processes, the Department reserves the right to withdraw any post at any time.
*The Department reserves the right to verify the qualifications of every recommended candidate prior to the issuing of an
offer of appointment.
*Candidates recommended for appointment will be subject to a vetting process prior to appointment.
*If no response is received from Mpumalanga Department of Education within 90 days after the closing date of the
advert, applicants must assume that their application was not successful.
CLOSING DATE:
The closing date for the receipt of all applications is 16:00 on Wednesday 23 December 2020. No applications received
by the Directorate: HR Provisioning (H/O) after the closing date and time will be considered. It should be noted that the
Department will not take responsibility for applications received after the closing date and time even if said applications
were sent through Post Office speed services or a courier service.