Administration clerk

ADMINISTRATION CLERK
REF NO: 2020/163/OCJ
(X2 POSTS)
SALARY : R173 703 per annum. The successful candidate will be required to sign a
performance agreement
CENTRE : Labour Court: Western Cape
REQUIREMENTS : Grade twelve (12) or equivalent qualification. Experience in Clerical/ Administration
functions will be an added advantage. A valid driver’s licence will be an added
advantage. Understanding of confidentiality in Government. Skills and
Competencies: Good communication (written and verbal). Computer literacy (MS
Office). Good interpersonal and public relations skills. Ability to work under
pressure and to solve problems. Customer service. Document management.
DUTIES : Provide support services to Case Flow Management. Render effective and efficient
support services to the court. Render counter service duties/ functions. Document
management. Provide any administrative support as required by the Judiciary,
Court Manager and /or Supervisor.
ENQUIRIES : Ms L Adams/ Ms M Baker Tel No: (021) 469 4000

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ACCOUNTING CLERK
REF NO: 2020/164/OCJ
SALARY : R173 703 per annum. The successful candidate will be required to sign a
performance agreement.
CENTRE : Provincial Service Centre: Gauteng
REQUIREMENTS : Grade twelve (12) or equivalent qualification with Accounting as a passed subject.
One (1) year experience in financial environment will serve as an added advantage.
A valid driver’s licence will be an added advantage. Skills and Competencies:
Knowledge of BAS and PERSAL Systems. GRAP Standards, Confidentiality,
Integrity, Honesty, Time Management and Good Interpersonal skills. Basic
knowledge of Financial Management. Computer Literacy.
DUTIES : Perform quality checks on received invoices. Prepare sundry allocation and ensure
that supporting documents for appointed service provider/s are attached. Prepare
claims for payments and ensure they adhere to PFMA. Check if the creditor advice
payment is signed/ authorised by the delegated official. Check if the purchase
order, quotation, invoice is attached to the batch. Register payments to be
requested on monthly basis. Ensuring that batches are signed and checked by the
supervisor after the payment has been implemented. Check if VA26 is attached to
a claim. Capture all invoices and S & T claims on excel spreadsheet. Opening of
new files. Ensuring that all files are labelled. Filing of various documents.
ENQUIRIES : Ms T Mbalekwa Tel No: (011) 355 0404

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ACCOUNTING CLERK
REF NO: 2020/165/OCJ
SALARY : R173 703 per annum. The successful candidate will be required to sign a
performance agreement
CENTRE : Provincial Service Centre: KZN
REQUIREMENTS : Grade twelve (12). Skills and Competencies: Computer literacy, Good
communication skills (written and verbal), Ability to work with stakeholders in a
professional and empathetic manner, Good interpersonal relations, Accuracy and
attention to detail, Team work, Job Knowledge, Basic Numeracy, Aptitude for
figures.
DUTIES : Render Financial Accounting transactions. Perform salary administrative support
services. Render a budget support service. Capturing sundry and creditor
payments within 30 days. Capturing S&T and cellphone claims. Maintenance of
registers. Capture receipts on BAS. Distribute payslips. Administer petty cash.
ENQUIRIES : Ms L Marrie Tel No: (031) 372 3164

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REGISTRAR’S CLERK
REF NO: 2020/166/OCJ
SALARY : R173 703 per annum. The successful candidate will be required to sign a
performance agreement.
CENTRE : Grahamstown High Court
REQUIREMENTS : Grade twelve (12). Six (6) months’ experience will serve as an added advantage.
A valid driver’s licence will serve as an added advantage. Skills and competencies:
Excellent communication skills (verbal & written). Computer literacy. Numerical
skills. Attention to detail. Planning, organising and controlling skills. Problem
solving and decision making skills. Customer service oriented. Interpersonal skills.
Conflict management. Strong work ethics. Professionalism. Ability to work under
pressure and meeting deadlines.
DUTIES : Render efficient and effective support services to the Courts. Issuing of Court
processes at general office. Render case management duties. Render counter
service duties/functions. Prepare, analyse and submit court statistics. Maintain and
keep all registers for civil and criminal matters. Filing and archiving of both civil and
criminal processes. Attending to case management and set down notices. Act as a
liaison between Judges and Legal Practitioners. Requisition of accused persons
from prison. Attend to correspondence and enquiries from the public and
stakeholders. Prepare and send cases to transcribers for appeal and review
purposes. Attend to complaints from prisoners and members of the public. Perform
administrative duties in respect of mental health, petition, review and appeal
matters. Act as a liaison between Registrar and Legal Practitioners. Provide
administrative support in general as requested by the Chief Registrar, Court
Manager and Supervisor.
ENQUIRIES : Mr S Mponzo Tel No: (043) 726 5217

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REGISTRAR’S CLERK: CASE FLOW
REF NO: 2020/167/OCJ
SALARY : R173 703 per annum. The successful candidate will be required to sign a
performance agreement
CENTRE : High Court Mthatha
REQUIREMENTS : Grade twelve (12) or equivalent qualification. Experience in Clerical /Administration
functions will be an added advantage. Skills and competencies: Computer literacy
(MS Office). Good communication skills (written and verbal). Good administration
and organisational skills. Customer service skills and ability to work under pressure.
Good interpersonal and public relation skills.
DUTIES : Provide support services to case flow management. Render efficient and effective
support services to the court. Issuing of summons at General office. |Update case
progress on ICMS. Render counter service duties/functions. Prepare issue and
analyse court statistics. Maintain and keep all registers for Civil and criminal
matters. Filing and storage of all Civil and Criminal process. Issue warrant of arrest
for defaulters. Act as a liaison between Judges and Legal Practitioners.
Requisitioning of accused persons from prison. Deal with correspondence and
attend to general public enquiries. Issue all processes that initiate court
proceedings. Prepare and send case to transcribers for appeal and review
purposes. Prepare and binding appeals and review. Attend to complains from
prisoners and members of the public. Provide administrative support in general as
requested by Court Manager and Supervisor.
ENQUIRIES Mr S Mponzo Tel No: (043) 726 5217

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USHER MESSENGER
REF NO: 2020/168/OCJ
SALARY : R122 595 per annum. The successful candidate will be required to sign a
performance agreement.
CENTRE : Gauteng Local Division: Johannesburg
REQUIREMENTS : Grade twelve (12) or equivalent qualification. Valid driver’s licence will serve as an
added advantage. Previous experience will serve as an added advantage. Skills
and Competencies: Knowledge of the relevant legislation. Computer literacy.
Planning and organizing skills. Problem solving and Analysis. Time Management.
Client orientation and customer focus. Report writing skills. Driving skills.
Negotiation skills. Communication skills. Attention to detail. Good interpersonal
skills. Initiative driven and Flexibility.
DUTIES : Escorting of Judges to the court rooms. Rendering of administrative support
functions to the Judges and the court room crew. Maintenance of court rooms’
records. Facilitation of the smooth-running of the court rooms. Collection and
distribution of court files.
ENQUIRIES : Ms T Mbalekwa Tel No: (011) 355 0404

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CHIEF REGISTRAR
REF NO: 2020/158/OCJ
Re-Advertisement Candidates who previously applied, are encouraged to re-apply)
SALARY : R473 820 per annum (MR6) (Salary will be in accordance with the Occupation
Specific Dispensation Determination). Applicant must attach a service certificate/s
for determination of their experience. The successful candidate will be required to
sign a performance agreement.
CENTRE : Gauteng Division: Pretoria
REQUIREMENTS : An LLB Degree or a four (4) year Legal qualification. A minimum of eight (8) years’
post qualification legal experience. Computer literacy. Leadership and Managerial
experience. A valid driver’s licence. Skills and Competencies: Excellent
communication skills (verbal and written). Numerical skills. Technical Expertise.
Attention to detail. Planning, organizing and control. Problem solving and decision
making skills. Customer service orientated. Interpersonal skills. Conflict
management. Strong work ethics and motivation. Self-management.
Professionalism appearance and conduct.
DUTIES : Mentor and advice on the tracking and management of the progression of all cases
filed in Court. Management of time and events necessary to move cases from
initiation through to disposition. Reporting to the Judge President. Make input on
amendments of Court rules. Practice Directives to improve efficiency at the High
Court. Implement directives issued by the Judge President. Manage
implementation of the Departmental Strategic Objectives relating to the processing
of Cases within the Case Flow Management Framework at the High Court.
Reporting, compile training manuals and provide training to Registrars. Support
staff, Stakeholder Management, Human Resources Management, Court and Case-
Flow Management/Quasi-Judicial Functions. Manage Service Level Agreement
Framework. Managing Strategic Court Efficiency Projects and Best Practices,
Information and Case/Court Documentation Management System. Safeguard case
records in accordance with prescripts. Achieve excellence in delivering the planned
Customer Service outcomes (i.e. Service levels and Standards) for the Department
and monitoring the unit’s Service Delivery in order to achieve the service delivery
targets. Ensure the highest level of Customer Care and Customer satisfaction.
Manage PMDS of staff.
ENQUIRIES : Ms T Mbalekwa Tel No: (011) 355 0404

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ADMINISTRATIVE OFFICER (FINANCE SECTION)
REF NO: 2020/159/OCJ
SALARY : R316 791 per annum. The successful candidate will be required to sign a
performance agreement.
CENTRE : Grahamstown High Court
REQUIREMENTS : A three (3) year relevant National Diploma /Degree. Five (5) years’ relevant
experience. Relevant Supervisory experience. Skills and competencies:
Knowledge of BAS and JYP. Computer literacy. Ability to work under pressure.
Accuracy and attention to detail. Administrative and organisational skills. Good
communication skills. Flexibility. Ability to perform routine tasks. Ability to work
independently and under pressure. Ability to meet deadlines. Problem solving skills
and good interpersonal relations. The following will serve as an added advantage:
Supply Chain Management Certificate, Knowledge of PFMA and DFI.
DUTIES : Exercise control over Vote Account and procurement. Assist with budget planning,
monitoring and control. Check and authorise transactions on BAS and JYP.
Checking of all financial documents to ensure compliance with prescripts.
Supervision of subordinates. Authorise transactions within the delegation. Manage
records within the section. Manage performance of officials and discipline.
Checking of all relevant registers. Compile statistics and reports. Custody of the
reserve stock. Give support to the Court Manager. Assist with fleet management.
Checking of Travelling & Subsistence allowances. Handle correspondence and
draft memoranda. Give inputs to AFS and any other administrative tasks allocated
by the supervisor.
ENQUIRIES : Mr S Mponzo Tel No: (043) 726 5217

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JUDGES SECRETARY
REF NO: 2020/160/OCJ
Three-Year Contract
SALARY : R257 508 per annum plus 37% in lieu of benefits. The successful candidate will be
required to sign a performance agreement.
CENTRE : Eastern Cape Division: Grahamstown
REQUIREMENTS : Grade twelve (12). One (1) to three (3) years’ Secretarial experience or as an Office
Assistant.; A valid driver’s license; An LLB Degree or a minimum of 20 modules
completed towards an LLB, BA or BCom Law Degree will serve as an added
advantage and results must accompany the application; Shortlisted candidates will
be required to pass a typing test. Skills and Competencies: Proficiency in English;
Good communication skills (verbal and written). Administration and organizational
skills; Exceptional interpersonal skills. Ability to meet strict deadlines and to work
under pressure; Attention to detail. Customer care service skills and excellent
typing skills; Confidentiality and time management. Computer literacy (MS Word)
and research capabilities.
DUTIES : Provide general secretarial/administrative duties to the Judge. Typing (or format)
of draft memorandum decision, opinions or judgement entries written by or
assigned by Judge. Provide general secretarial/administrative duties to the Judge;
Manage and type correspondence, judgements and orders for the Judge (including
dictaphone typing). Arrange and diarize appointments, meetings and official visits
and make travel and accommodation arrangements. Safeguarding of all case files
and the endorsement of case files with an order made by Judge. Update files and
documents and provide copies of documents to the Registrar. Perform digital
recording of court proceedings on urgent court cases after hours or on circuit court
and ensure integrity of such recordings. Store, keep and file court records safely.
Accompany the Judge to the court. Management of Judge’s vehicle, logbook and
driving thereof. Compile data and prepare reports and documents for assigned
Judges as necessary; including expense reports, continuing legal hours, financial
disclosure statements and case management. Arrange refreshments for the Judge
and his or her visitors and attend to their needs. Management of Judge’s library
and updating of documentation. Execute legal research as directed by the Judge
and comply with departmental prescripts, policies, procedures and guidelines.
ENQUIRIES : Mr S Mponzo Tel No: (043) 726 5217

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SENIOR COURT INTERPRETER
(X2 POSTS)
SALARY : R257 508 per annum. The successful candidate will be required to sign a
performance agreement.
CENTRE : Bisho High Court (The incumbent will be based in East London Circuit Court) Ref
No: 2020/161/OCJ
Grahamstown High Court (The incumbent will be based in Port Elizabeth High
Court), Ref No: 2020/162/OCJ
REQUIREMENTS : A National Diploma in Legal Interpreting or equivalent relevant qualification.
Minimum of three (3) years practical experience in Court Interpreting or Grade
twelve (12) and ten (10) years’ practical experience in Court Interpreting.
Proficiency in English and two or more indigenous languages (English, Afrikaans,
isiZulu, isiSwati, isiXhosa). A valid driver’s licence will be an added advantage.
Knowledge of any foreign Language will be an added advantage. Candidates will
be required to undergo Oral and Written Language proficiency testing. Skills and
Competencies: Excellent communication skills (written and verbal). Computer
literacy (MS Office). Good Interpersonal Relations. Ability to work under pressure
and solve problems. Accuracy and attention to detail. Customer Services. Planning
and Organising skills. Confidentiality. Analytical thinking. Listening skills. Attributes:
Ability to work independently, to be meticulous, to think logically and to practice
good time management.
DUTIES : Render interpreting services in criminal court, civil court, labour and quadi-judicial
proceedings. Rendering interpreting services during consultations. Translate legal
documents and exhibits. Assist with reconstruction of court records. Develop
terminology and coin words. Control and supervision of Interpreters. Perform
specific line and administrative support functions to the Judiciary, Court Manager
and Supervisor.
ENQUIRIES : Mr S Mponzo Tel No: (043) 726 5217
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OFFICE OF THE CHIEF JUSTICE
The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives
of section 195(1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined
by the Employment Equity Act, 1998 (Act 55) of 1998) and the relevant Human Resources policies of the
Department will be taken into consideration.

APPLICATIONS : National Office: Midrand: Quoting the relevant reference number, direct your
application to: The Director: Human Resources, Office of the Chief Justice, Private
Bag X10, Marshalltown, 2107. Applications can also be hand delivered to the Office
of the Chief Justice, Human Resource Management, 188, 14th Road, Noordwyk,
Midrand, 1685.

Gauteng Division: Pretoria/ Provincial Service Centre: Gauteng: Quoting the
relevant reference number, direct your application to: The Provincial Head, Office
of the Chief Justice, Private Bag X7, Johannesburg, 2000 or hand deliver
applications to the 12th floor, Cnr Pritchard and Kruis Street, Johannesburg.

Western Cape: Quoting the relevant reference number, direct your application to:
The Provincial Head, Office of the Chief Justice, Private Bag X14, Vlaeberg, 8018,
or hand deliver applications to 30 Queen Victoria Street, Cape Town, 8000.

Grahamstown/ Port Elizabeth/ Mthatha/ Bisho: Quoting the relevant reference
number, direct your application to: The Provincial Head, Office of the Chief Justice,
Postal Address: Private Bag x 13012, Cambridge 5206, East London. Applications
can also be hand delivered to 59 Western Avenue, Sanlam Park Building, 2nd
Floor, Vincent 5242, East London.

Kwa-Zulu Natal: Quoting the relevant reference number, direct your application to:
The Provincial Head, Office of the Chief Justice, Private Bag X54372, Durban,
4000, or hand deliver applications to the Office of the Chief Justice, Human
Resource Management, 1st floor, 2 Devonshire place, off Anton Lembede Street,
Durban

CLOSING DATE : 28 December 2020
NOTE : Shortlisted candidates must be willing to undergo normal vetting and verification
processes. Entry level requirements for SMS posts: In terms of the Directive on
Compulsory Capacity Development, Mandatory Training Days & Minimum Entry
Requirements for SMS that was introduced on 1 April 2015, a requirement for all
applicants for SMS posts from 1 April 2020 is a successful completion of the Senior
Management Pre-Entry Programme as endorsed by the National School of
Government (NSG). The course is available at the NSG under the name Certificate
for entry into SMS and the full details can be obtained by following the below
link:https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. The
successful candidate will be required to provide proof of completion of the NSG
Public Service Senior Management Leadership Programme Certificate for entry
into the SMS. Furthermore, candidates shortlisted for the SMS post will be
subjected to a technical exercise that intends to test relevant technical elements of
the job. Following the interview and the technical exercise, the Selection panel will
recommend candidates to attend a generic managerial competency assessment in
compliance with the DPSA Directive on the implementation of competency based
assessments. Applications must be submitted on form Z83, obtainable from any
Public Service Department or on the internet at www.dpsa.gov.za/documents. The
completed and signed form should be accompanied by a recently updated CV as
well as certified copies of all qualification/s and ID document (no copies of certified
copies are allowed; certification should not be more than three months old). Failure
to submit all the requested documents will result in the application not being
considered. Please indicate the reference number and position you are applying
for on your application form. Correspondence will be limited to shortlisted
candidates only. If you have not been contacted within three (3) months after the
closing date, please accept that your application was unsuccessful. Applications
received after the closing date, as well as applications received via fax or email,
will NOT be considered or accepted.
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Advertised on dpsa Circular 28 of 2020