Administrator: Fleet – Europcar – Cape Town Depot

Administrator: Fleet – Europcar – Cape Town Depot

📍 Location: Cape Town Depot, Western Cape, South Africa
📅 Date Posted: 4 April 2025
🗓️ Application Closing Date: 11 April 2025
🔖 Reference Number: MOT250404-15
💼 Job Type: Permanent

About the Company
Europcar is a renowned name in the South African car rental industry, celebrated for its commitment to customer satisfaction, innovation, and operational efficiency. As part of the Motus Group, Europcar offers a dynamic and fast-paced environment ideal for individuals looking to grow within a trusted and high-performing brand. The Cape Town Depot branch is seeking a motivated and detail-oriented Fleet Administrator to join their vibrant team.

Role Overview
The Administrator: Fleet position is essential to ensuring that the daily operational processes involving the vehicle fleet are meticulously executed. The successful candidate will be responsible for a variety of administrative tasks related to the fleet’s acquisition, maintenance, compliance, and disposal. A sharp eye for detail, excellent time management, and a collaborative spirit are key to thriving in this role.

This opportunity is ideal for someone seeking to expand their knowledge of the car rental business and gain experience in fleet management within a highly structured and fast-moving industry.

Key Responsibilities
The Fleet Administrator will support the branch’s vehicle fleet operations by providing efficient administrative services, coordinating key operational activities, and ensuring compliance with company policies and industry standards. The core duties include:

• Coordinating and submitting accurate reports on a monthly basis, including but not limited to the Monthly Vehicle Specification Sheet and NAAMSA procurement statistics.

• Managing fuel updates on the operational system (Impress) to ensure timely and accurate fuel tracking.

• Administering the vehicle model parameter data within Impress for proper system integration and updates.

• Performing filing and other administrative tasks to meet internal audit requirements.

• Supporting the Fleet Supervisor in strategic fleet planning and logistical coordination.

• Managing the arrival (fleeting) and removal (de-fleeting) of vehicles in the branch’s operations.

• Capturing and processing sold vehicle data in the Impress system.

• Ensuring all vehicle license renewals for Cape Town are current and compliant with legal standards.

• Coordinating compliance-related documentation, such as spare keys and license discs.

• Handling general administrative and ad hoc tasks to support the overall efficiency of the department.

Qualifications and Experience
Minimum Experience

• A minimum of 2 years’ experience in an administrative role, preferably within the car rental or fleet management industry.

Minimum Qualification

• Matric (NQF Level 4) or equivalent.

Preferred Qualification

• A tertiary qualification in Business Management or a related field will be advantageous.

Minimum Requirements

• A valid, unendorsed driver’s license is essential.

• Strong computer literacy, particularly with systems like Impress, and the ability to work accurately with data.

• Flexibility to work overtime and weekends when required.

Skills and Competencies

• Strong communication skills, both verbal and written, with the ability to interact effectively across all levels.

• Excellent administrative and organizational skills, with the ability to manage multiple tasks simultaneously.

• High attention to detail and a focus on accuracy in data handling and document processing.

• The ability to prioritize and manage time effectively, especially when working under pressure.

• A proactive approach, coupled with sound judgment and logical decision-making.

• Strong interpersonal skills and a collaborative spirit – a true team player.

• Business acumen and an understanding of the vehicle rental industry.

• Strong sense of urgency, responsibility, and a commitment to deadlines.

Personal Attributes

• Committed and professional demeanor.

• Resilient and able to adapt to change.

• Trustworthy, honest, and dependable.

• Enthusiastic and driven to achieve results.

• A customer-focused attitude with a strong sense of accountability.

Equal Opportunity Statement
Europcar is an equal opportunity employer and proudly supports transformation and diversity in the workplace. Preference may be given to applicants from designated groups in line with the company’s Employment Equity policies.

How to Apply
Interested candidates should submit their applications before 11 April 2025 via the official Motus Careers Portal:
🔗 Apply Now on Motus Careers

Please note that only shortlisted candidates will be contacted. If you have not received feedback within three weeks of the closing date, consider your application unsuccessful.

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