Driver/Messenger (x2)

Position: Driver/Messenger (x2)
Division: Governance
Location: Cape Town, Western Cape, South Africa
Employment Type: Permanent
Disability (EE Targeted Role): No
T.A.S.K Grade: 06
Salary: R244,732.00 per annum
Closing Date: 25 September 2024
Reference Number: 4873

Purpose of the Job:

The Driver/Messenger is responsible for safely transporting people, documents, and/or goods, adhering to road safety rules and work schedules, and reporting any vehicle defects or accidents. The role also involves administrative tasks related to document management and deliveries.

Key Performance Areas:

1. Messenger Services:

• Collect and verify correspondence from government institutions.
• Deliver packages or messages on time, handling them with care.
• Drive the delivery truck to designated locations and reconcile packages upon delivery.
• Maintain communication with both the destination and point of departure.
• Record deliveries in the logbook and confirm deliveries upon return.
• Plan efficient delivery routes and follow the company’s document distribution procedures.

2. Administration:

• Monitor and ensure requests for copying or binding are completed promptly.
• Ensure messenger services are available for delivery to government departments, financial institutions, and clients.
• Archive scanned files according to the National Archives Act and RAF’s Records Management strategies.
• Prepare and capture records for transfer to off-site storage and maintain records for items stored off-site.
• Maintain an updated inventory of departmental records and manage the final disposition log for destroyed records.
• Ensure the postal service facility in the branch is operating efficiently.

3. Transportation:

• Safely load and unload merchandise and transport materials, products, and staff to their required locations.
• Identify and report any electrical or mechanical faults to the Facilities Manager.
• Perform daily vehicle inspections to ensure safety standards are maintained.
• Ensure equipment such as the copying and binding machines are well-maintained.

4. Reporting:

• Report vehicle defects, accidents, traffic violations, or loss of equipment.
• Maintain a log of vehicle usage as per the Fleet Management Policy.
• Report any unexpected delays or issues with major equipment to supervisors immediately.

5. Mail Processing:

• Register and stamp incoming/outgoing correspondence.
• Sort and prepare incoming documents for delivery.
• File correspondence according to RAF’s procedures.
• Prepare mail for posting, bulk distribution, and manage registered mail tracking.

Qualifications and Experience:

• Matric or Grade 12 certificate.
• Valid Code 10 (EC1/EC) driver’s license.
• Professional Driver’s Permit.
• Minimum of 1-year experience in a driving/messenger services environment.

Technical and Behavioural Competencies:

• Ability to assess vehicle safety and roadworthiness.
• Knowledge of transporting people, goods, and equipment.
• Strong communication, planning, organization, and coordination skills.
• High ethical standards, personal mastery, emotional wisdom, and client service orientation.

RAF Values:

• Integrity
• Compassion
• Accountability
• Respect
• Excellence
• Empathy

Note:

• RAF offers Total Employment Cost packages with flexibility in structuring.
• Preference will be given to People with Disabilities.
• Applicants who haven’t received feedback within six weeks of the closing date should consider their application unsuccessful.
• Prospective employees will undergo security vetting.
• Foreign qualifications must be evaluated by the South African Qualification Authority (SAQA).

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