Admin Assistant

 

Job Title: Admin Assistant

Division: VKB Commercial Services
Business Unit: Procurement
Location: Head Office, Reitz, Free State
Company: VKB Group
Employment Type: Permanent
Closing Date: 20 September 2024

Role Overview:

The Admin Assistant will manage the internal administration of purchases within the company. This role involves maintaining high standards for procurement-related administration, liaising with internal departments, suppliers, and clients, and ensuring accurate records are kept.

Key Responsibilities:

• Maintain high administrative standards in procurement.
• Create and maintain product code lists and price lists.
• Continuously liaise with internal departments, suppliers, and clients.
• Manage invoicing and reconciliation of contra accounts.
• Maintain stock levels by administrating minimum and maximum reorder levels.
• Analyze supplier data and trends for better decision-making.
• Handle claims from internal branches and external customers.
• Minimize risks related to procurement.
• Perform other job-related administrative tasks.

Requirements:

• Qualification: Grade 12 or NQF Level 4.
• Experience: Prior experience in a procurement administrative function is advantageous.
• Strong numerical skills.
• Proficiency in Microsoft Office, particularly MS Excel and Word.
• Strong attention to detail, with a focus on accuracy.

Skills & Attributes:

• Problem-solving and analytical skills.
• Strong communication skills.
• Ability to maintain long-term relationships with stakeholders.
• Strong organizational and planning skills.
• Personal resilience and determination.
• Ability to meet strict deadlines and maintain confidentiality.
• Ability to be resourceful and work independently.

Additional Information:

• VKB Group is an equal opportunity employer, aligned with its Employment Equity Plan and Transformation Strategy.
• Applications must be submitted through the VKB Group Career Portal.
• Ensure your CV is in PDF or Word format, free from handwritten elements.
• Upload a profile picture with a minimum size of 300 x 300 pixels.

 

apply here