STOCK CONTROLLER

Country

South Africa

Location

South Africa

Workplace Location

CAPE TOWN-TYGER VALLEY CHAMBERS 2 (ZAF)

Employer Company

TOTALGAZ SOUTHERN AFRICA (PTY) LTD

Domain

Operations

Type of Contract

Regular position

Experience

Minimum 3 years

Candidate Profile

Requirements

• Education: Degree in B-Com or Stock Management
• Experience:
  • Accounting, including invoicing, credit notes, debit notes, journals, inter-branch transfers, stock management.
  • Minimum 3 years in a similar role.
• Skills:
  • Excellent knowledge of SAP.
  • Intermediate to advanced level Microsoft Office proficiency.
  • High level of basic accounting proficiency.
  • Experience in producing and submitting quality reports as required.
  • Strong verbal and non-verbal communication skills.
  • Strong problem-solving, planning, and organizing skills.

Activities

Material Balance Management:

• Verify integrity of stock information on the material balance report and stock counts received from depots.
• Evaluate and monitor stock processes regularly to ensure compliance and continuously improve the stock control environment.
• Scrutinize/analyze stock reports from stock systems to resolve stock discrepancies such as variations, imbalances, unclear sales, that will affect product loss/gain.
• Ensure that source and control documents affecting stock movement are checked and filed as per Totalgaz legal requirements.
• Review the Procedure for Mass Balance Reporting annually and revise if required.
• Perform ad hoc work as required by management.

Administration:

• Monitor and action delivery and upliftment quantity discrepancies for bulk.
• Reconcile SAP processing with communication from transporter (STATS) weekly and monthly to monitor the trend.
• Ensure STATS reflect accurate uplifted and delivered volumes and liaise with the transport team.
• Obtain explanations for volume gains and losses from depots and the transport team.
• Obtain explanations for volume variances from SAP processed items and STATS.
• Calculate gains and losses monthly and annually per truck for the transporters and report to the transport manager regarding the variations.
• Calculate and process the depot cylinder and bulk gains and losses in SAP.
• Periodically monitor and report on depot network bulk and cylinders gains and losses in volume and rand value.
• Perform investigations and report inconsistencies with depots and the transport team.
• Organize monthly Mass Balance meetings and share the monthly reports. Manage action plans arising from monthly Mass Balance meetings.
• Maintain constant business interaction, questioning stock flows, root cause analysis, and remedies for problem areas at depots and transport.
• Conduct surprise inventory audit checks at depots to verify that physical stock and stock reported in SAP match.

Reporting:

• Compile a detailed monthly Mass Balance report after month-end processing in line with Total’s Company Rules and Procedure for Mass Balance Reporting, which will include:
  • Monthly gains and losses per depot (cylinder and bulk), within the required timeframe.
  • Monthly gains and losses per transporter (bulk), within the required timeframe.

Governance:

• Ensure effective risk management and internal control, including assets and stock management, for the area of responsibility.

Context & Environment

• The incumbent reports to the Depot Operations Manager and is responsible for managing, monitoring, and reporting on material balance at the Head Office level.

Additional Information

Health, Safety, Environment, and Quality:

• Effectively manage and minimize the risk associated with stock (bulk and cylinder) gains and losses by ensuring:
  • Compliance with all HSE policies, rules, guidelines, and legal requirements within the area of responsibility.
  • Promotion of a safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies.
  • Identification and enforcement of HSE competency requirements within the area of responsibility.

 

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