Payroll Administrator

• Integrate new staff into the VIP system and other payroll systems as required.
• Process payroll submissions, ensuring accuracy and compliance.
• Handle monthly and annual internal payroll submissions and payments.
• Process payrolls for external clients with precision.
• Conduct annual payroll reconciliations.
• Reconcile EMP201s monthly, upload them to the SARS website, and prepare for payment.
• Manage EMP501 annual and bi-annual submissions.
• Handle PAYE penalties submissions.
• Compile, prepare, and issue IRP5s to staff.
• Manage SARS E-filing submissions and respond to all SARS correspondence.
• Obtain tax directives for retrenched staff.
• Review all new starters captured on VIP using a checklist to ensure information accuracy.
• Process payroll information on VIP.
• Generate annual leave balance reports for manager sign-off and perform annual leave reconciliations on request.
• Capture invoices for employees and independent contractors.
• Submit monthly UIF reports.
• Address work-related queries from department managers and clients.
• Bill clients using CaseWare.
• Provide solutions to payroll-related problems for clients.
• Keep clients informed about their outstanding debts and deadlines.
• Compile and enter payroll data, including salary adjustments, new engagements, promotions, and terminations.
• Verify and correct timekeeper reports on a weekly basis.
• Capture leave and conduct monthly leave audits.
• Perform monthly reconciliations.
• Ensure payroll deductions are correctly deducted from wages/salaries and paid to relevant third parties.
• Liaise with clients, auditors, and partners as needed.
• Perform any other tasks necessary for the smooth conduct of the employer’s business as directed by management.

Requirements

• Proven experience as a Payroll Administrator or similar role.
• Previous experience in an accounting firm is essential.
• Proficiency with VIP Payroll and SARS E-filing systems (CaseWare, SAGE and SimplePay experience is highly advantageous).
• Strong understanding of payroll processes and relevant legislation.
• Excellent attention to detail and organisational skills.
• Ability to handle confidential information with integrity.
• Strong communication skills for liaising with clients and internal departments.