Company: Motus Corporation / Kia SA
Division: Kia SA
Location: Umhlanga, KwaZulu-Natal, South Africa
Job Type: Permanent
Industry: Automotive / Administration / Office Support
Experience Level: Entry Level
Functional Area: Administrative / Office Operations
Date Posted: 08 October 2025
Closing Date: 15 October 2025
About Motus Corporation and Kia SA
Motus Corporation is a leading automotive group in South Africa, providing innovative vehicle solutions, dealership services, and automotive support nationwide. Kia SA, part of the Motus Group, focuses on delivering efficient operations, professional customer service, and quality automotive solutions.
Joining the team offers an opportunity to work in a dynamic, professional, and organized environment where administrative support plays a pivotal role in streamlining office operations and supporting dealership functions.
Position Overview
The General Office Assistant at Kia SA (IMFRG, Umhlanga) is responsible for providing administrative and operational support across office and dealership activities. This includes auction documentation, financial coordination, logistics, compliance, scheduling, and data management to ensure smooth and efficient operations.
Key Responsibilities
Auction Listings & Documentation
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Upload vehicles to Bid4Cars platform with accurate details including mileage and condition reports.
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Photograph vehicles and verify dealer trade-in valuations against market prices.
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Collect and validate NATIS registration documents and log them in the tracking system.
Financial & Handover Coordination
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Generate invoices, verify payments, and oversee buyer handovers (keys, manuals, and compliance documents).
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Maintain digital key control and conduct weekly audits.
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Execute work activities efficiently to maximize office efficiency and minimize delays.
Logistics & Compliance
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Schedule vehicle movements between different locations as required.
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File sales agreements, auction results, compliance certificates (digital/physical), and other essential documentation.
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Record daily activities in the Operations Logbook and assist with audits.
Qualifications and Experience
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High school diploma (NQF 4) or equivalent.
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1–2 years’ experience in administrative roles (automotive trade preferred).
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Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
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Valid driver’s license.
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Keen attention to detail and strong organizational skills.
Key Skills and Behavioral Competencies
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Digital and physical filing, records retention, and database upkeep.
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Scheduling and calendar coordination including meetings and travel arrangements.
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Office operations including inventory management, equipment maintenance, and vendor liaison.
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Accurate data entry, report generation, and spreadsheet analysis.
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Drafting business correspondence and clear communication across teams.
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Handling sensitive data securely.
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Adaptability to changing priorities and workloads.
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Delivering on performance targets according to procedures and service level agreements.
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Adherence to governance and compliance processes.
Remuneration and Benefits
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Competitive salary based on experience.
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Exposure to professional automotive administrative operations.
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Opportunity for career growth and skill development within Motus Corporation.
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Supportive and collaborative office environment.
How to Apply
Interested candidates can apply via the official Motus Corporation Careers portal:
👉 Apply Here
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