Date Posted: 01 August 2025
Location: Pretoria, Gauteng
Company: Excellerate JHI
Contract Type: Permanent
Application Closing Date: Not specified
About the Company
Excellerate JHI is a leading name in the South African real estate services sector, combining global standards with specialised local expertise. The company supports clients in every aspect of their property strategies, including leasing, buying, selling, valuation, and management of assets. With a reputation built on reliability, innovation, and integrity, Excellerate JHI has carved out a space as a trusted partner in both commercial and residential real estate.
As part of a globally recognised property services group, the company is known for its progressive culture, collaborative environment, and commitment to developing its people. Employees are empowered to innovate, grow, and succeed — making it a preferred employer in the industry.
Role Overview
Excellerate JHI is currently looking to appoint a Property Administrator to join their Pretoria-based team. This permanent position plays a pivotal role in managing both Leasing and Property Administration functions. The successful candidate will ensure that all lease documentation, data accuracy, tenant relationships, and administrative functions are maintained to a high standard. You will work closely with brokers, property managers, internal teams, and external stakeholders to uphold service excellence and regulatory compliance.
Key Responsibilities
Lease Administration:
- Prepare and manage new lease agreements and renewal contracts.
- Ensure accurate documentation for new deals including commission calculations, lease packs, cession and cancellation agreements.
- Oversee renewal processes: conduct credit vetting, prepare risk assessments, and manage deposits and FICA compliance.
- Update and maintain accurate tenant information on MDA or similar systems.
- Produce supporting documents such as cover letters, cessions, addendums, and turnover reports.
Tenant & Public Liaison:
- Manage and resolve tenant queries efficiently and professionally.
- Validate and process broker invoices and bank guarantees.
- Respond to tenant account and audit queries.
- Engage with municipal entities for meter readings and billing resolution.
Internal Liaison:
- Support internal departments with tenant issues and data management.
- Coordinate key handovers and pre-inspection processes.
- Collaborate with Debtors Administrators to reconcile credit balances and refunds.
Data Integrity and Compliance:
- Maintain accurate records and documentation including lease contracts, FICA documents, and sureties.
- Ensure compliance with FICA, POPIA, and other applicable legislation.
- Uphold high standards of confidentiality and information accuracy at all times.
Qualifications and Experience
- Grade 12 with Accountancy as a subject (required).
- Minimum of 2 years’ experience in commercial property administration or a similar role.
- Strong administrative and organizational skills with attention to detail.
- Proficient in MS Office and property management systems (e.g., SAP or MDA).
- Sound knowledge of FICA, POPIA, and legal compliance requirements.
- Typing proficiency and document preparation skills.
- Excellent verbal and written communication capabilities.
- Understanding of financial documentation, including commission calculations, invoice reconciliation, and turnover reporting.
What the Company Offers
Excellerate JHI offers an inspiring and professional environment where initiative is rewarded, and your career can thrive. You’ll be working with some of the industry’s most skilled professionals while enjoying access to advanced tools and support structures. Employees benefit from:
- Competitive remuneration and benefits.
- Exposure to high-profile commercial real estate portfolios.
- Opportunities for ongoing learning and upskilling.
- A dynamic and inclusive culture that promotes equality and development.
Equal Opportunity Statement
Excellerate JHI is an equal opportunity employer committed to building a diverse and inclusive workforce. Preference may be given to candidates as outlined in the company’s employment equity plan. People with disabilities are encouraged to apply.
How to Apply
Candidates interested in the Property Administrator position in Pretoria are encouraged to submit their detailed CVs via the official Excellerate JHI application portal. Make sure all required supporting documents, including academic qualifications and references, are included to avoid delays in processing.
Visit Jobs and Career Opportunities to discover more exciting roles in:
Stay updated with the latest high-paying job opportunities tailored to your career path.
