Debtors Clerk – Broll Property Group | Permanent Role in Sandton, Gauteng
Company: Broll Property Group
Location: Sandton, Gauteng
Position: Debtors Clerk
Division: Integrated Facilities Management (IFM)
Business Unit: IFM Finance
Industry: Real Estate
Job Functional Area: Finance
Employment Type: Permanent
Date Posted: 03 August 2025
Closing Date: 08 August 2025
About Broll Property Group
Broll Property Group is a leading name in South Africa’s commercial real estate sector, providing integrated property management and facilities services. Known for its professionalism and commitment to operational excellence, Broll offers dynamic career opportunities in the finance and real estate management sectors. The group is headquartered in Sandton and services a wide portfolio of properties nationwide.
Position Overview
The Debtors Clerk will be responsible for managing the full debtors function for the group’s property management division. This role involves administering admin and lease fee invoices, generating commission and recovery invoices, credit notes, and ad-hoc invoicing. The successful candidate will prepare incentive commission schedules for HR, follow up on outstanding debts, perform collection activities, and prepare debtor account reconciliations. Additionally, they will support management accounts and maintain accurate, current financial records.
Key Responsibilities
Collections and Debtors Administration
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Liaise with accountants, financial managers, and portfolio executives to ensure prompt submission and payment of admin and commission debtors.
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Keep detailed, up-to-date reports on outstanding debtors and handle account queries efficiently.
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Verify credit note requests and commission calculations.
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Work with bookkeeping and accounting staff on bank deposits, queries, and misallocations.
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Integrate admin and lease fees between trust sites and business accounts.
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Identify costs and generate recovery invoices for various property management divisions.
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Maintain invoice registers and audit files, including credit notes and supporting documentation.
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Update and forward commission schedules and incentives to HR.
Accounting and Reconciliation
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Review source documents and record daily transactions.
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Reconcile general ledger accounts and maintain files.
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Submit monthly VAT returns and reconcile input/output accounts.
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Maintain the fixed asset register and perform bank reconciliations.
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Agree on inter-company balances.
Reporting
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Prepare detailed monthly debtors reports.
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Develop projected income reports for cashflow planning.
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Analyze month-by-month income versus budget.
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Ensure accuracy of admin fees as per landlord management agreements.
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Compile management packs including balance sheets and income statement notes.
Communication and Coordination
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Assist area personnel and maintain communication with management regarding activities and any challenges.
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Attend and participate in meetings as required.
Additional Duties
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Stay updated on changes in collections policies and legal requirements.
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Ensure the work area is clean, secure, and well-maintained.
Performance Measurements
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Effective monitoring and review of problem accounts.
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Timely collection of outstanding accounts.
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Accurate and prompt reporting and record-keeping.
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Strong working relationships with area personnel and management.
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Compliance with accounting standards, policies, and procedures.
Qualifications and Experience
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Matric (Grade 12) is required.
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Accounting diploma or part BCom preferred.
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Previous collection experience of 2 to 3 years is required.
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Proficiency in Excel is essential.
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Integrated Facilities Management (IFM) experience is advantageous.
Skills and Abilities
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High level of accuracy and thoroughness in work.
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Ability to work independently and take initiative.
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Strong attention to detail and analytical skills.
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Excellent organizational skills and the ability to manage multiple tasks.
How to Apply
Interested candidates are invited to apply for the Debtors Clerk position at Broll Property Group via the official application link below:
Apply Now – Debtors Clerk at Broll Property Group
Please ensure your CV and cover letter clearly outline your relevant experience in debtors management and finance.
Applications close on 08 August 2025.
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