Company: RCL Foods
Location: Randfontein, Gauteng, South Africa
Job Title: Archive Filing Clerk
Job Type: Contract
Reference Number: RCL250715-3
Function: Business Services Operations (BSO)
Closing Date: 31 July 2025
Job Overview
RCL FOODS is looking for a meticulous and organised Archive Filing Clerk to join the Finance team at our Randfontein site. This contract-based role is ideal for a detail-focused individual passionate about maintaining document integrity and supporting key administrative processes in a fast-paced environment.
Minimum Requirements
- Matric / National Senior Certificate (compulsory)
- A keen eye for detail and a strong organisational mindset
- Basic proficiency with scanning software and digital filing systems
- Must be comfortable working with high volumes of physical documents
- Ability to manage routine tasks with accuracy and efficiency
Key Responsibilities
As an Archive Filing Clerk, your primary duties will include:
1. Scanning and Electronic Filing
- Confirm all Proof of Delivery (PODs) have been received from the Admin Department
- Scan PODs into Capilink, ensuring each document is matched correctly within the system
- Ensure scanned files are clear, complete, and traceable
2. Physical Document Filing
- File all PODs in numerical order in archive boxes
- Receive loading documents from the Admin Department and file them by number into designated boxes
- File credit notes received from the Claims Department by sequence in archive boxes
3. Archive Management
- Sort TDW boxes in the storeroom for easy retrieval during annual collection by the document warehouse
- Maintain clean and accessible archive records to support compliance and retrieval needs
4. Query Resolution
- Handle document-related queries from the Debtors and Claims Departments via email
- Assist in locating missing or unscanned documents and ensure they are digitised as needed
Why This Role Matters
Efficient archiving and filing are critical to financial compliance, audit readiness, and customer satisfaction. As an Archive Filing Clerk, you will contribute to:
- Ensuring legal and procedural compliance by maintaining organized records
- Supporting the Finance, Debtors, and Claims teams with accurate document access
- Maintaining the integrity of RCL FOODS’ operational and delivery documentation
Competencies and Attributes
To succeed in this role, you must demonstrate:
- Strong attention to detail and accuracy
- Systematic approach to filing and recordkeeping
- Ability to work independently and efficiently
- Good communication skills to liaise with internal departments
- Time management and ability to meet deadlines
Ready to Apply?
Submit your application before the closing date: 31 July 2025 via the official RCL Foods career portal or trusted job platforms.
Explore More Admin Opportunities
If you’re interested in similar roles, check out these high-value categories on jobsandcareeropportunities.co.za:
- Clerical & Admin Jobs in Gauteng
- Document Control and Archive Vacancies
- Finance & Business Support Jobs at RCL Foods
Important Application Notes
- Only submit clear CVs in Word or PDF format (avoid handwritten or blurry documents)
- Use Google Chrome when accessing the application portal
- Make sure your profile image is at least 300×300 pixels
- Upload supporting documents like ID and certificates separately as instructed
Grow Your Career with RCL Foods – Apply Now!
Bring your attention to detail and filing precision to one of South Africa’s top FMCG brands. Help “Grow What Matters” while advancing your own career goals.
