4 MONTHS FIXED TERM SECRETARY | SPAR GROUP – DURBAN, KWAZULU-NATAL
Job Title: 4 Months Fixed Term Secretary
Company: SPAR Group
Location: Durban, KwaZulu-Natal
Date Posted: 13 June 2025
Listing Reference: spar_000774
Contract Type: Fixed Term (4 Months)
Application Closing Date: 12 July 2025
Remuneration: Market Related
Employment Equity Position: Yes
Industry: FMCG & Supply Management
Category: Administrative Support and Secretarial
ABOUT THE COMPANY
The SPAR Group is one of Southern Africa’s leading retail organizations, known for providing high-quality FMCG products through an extensive distribution network. With its operations firmly rooted in community values and operational excellence, SPAR has built a reputation for innovation, collaboration, and support across all levels of the business. Joining SPAR means becoming part of a company that values people, fosters professional growth, and contributes meaningfully to the success of the retail sector. This temporary role offers a gateway into the world of logistics, operations, and corporate support within a highly respected and dynamic organization.
ROLE OVERVIEW
SPAR is currently seeking a competent and enthusiastic Secretary on a 4-month fixed-term contract based in Durban to support the KZN Senior Operations Managers and their teams. This role is vital in ensuring the smooth running of administrative and communication tasks across departments and stakeholders.
The ideal candidate is detail-oriented, organized, and has excellent communication skills. You will be responsible for secretarial duties, coordination of events and meetings, compiling reports, handling internal communication, and maintaining information systems. This is a perfect opportunity for individuals with strong office administration skills who want to gain valuable experience in a high-paced retail and supply environment.
KEY RESPONSIBILITIES
Administrative and Secretarial Support
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Perform daily secretarial tasks such as typing, filing, taking minutes, and managing correspondence
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Maintain calendar appointments, screen and direct calls, and control internal and external communication
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Create presentations and manage office stationery, stock control, and related reconciliations
Data Entry and Information Management
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Capture data and maintain internal databases accurately for departmental use
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Liaise with Central Office and other Distribution Centres to maintain and update operational data
Communication and Coordination
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Assist with coordinating events, local travel, and meetings for management and team members
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Compile and distribute reports to internal teams and external service providers
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Communicate operational updates and relevant information to SPAR retailers
Event and Meeting Support
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Provide logistical and administrative assistance during off-site DC events
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Register attendees and ensure that event requirements are fully supported
MINIMUM REQUIREMENTS
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Matric (Grade 12) is a minimum requirement
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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Good email and telephone etiquette
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Excellent interpersonal and communication skills
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Ability to work under pressure and manage multiple responsibilities
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Strong attention to detail and accuracy
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A polite and friendly disposition
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A secretarial qualification or relevant administrative experience is advantageous
Note: Relevant prior work experience may be considered in place of formal qualifications.
SKILLS AND ATTRIBUTES
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High levels of professionalism and confidentiality
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Organised and detail-driven with a proactive mindset
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Team player with a flexible attitude
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Strong coordination and multitasking abilities
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Conflict resolution and problem-solving skills
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Adaptability and a willingness to assist in varied tasks
WHAT THE COMPANY OFFERS
This 4-month fixed-term position offers an exciting opportunity to work with a supportive team in a fast-paced logistics and operational environment. Gain exposure to multiple facets of FMCG administration, enhance your secretarial and organizational skills, and make meaningful contributions to daily operations in a leading national company.
EQUAL OPPORTUNITY STATEMENT
SPAR Central Office is an equal opportunity employer and is committed to building a diverse workforce. All appointments are made in accordance with SPAR’s Employment Equity Plan.
PRIVACY AND DATA PROTECTION NOTICE
Your personal information will be processed in accordance with the Protection of Personal Information Act (4 of 2013). This data will be used strictly for recruitment and selection purposes and may be shared with authorized third parties involved in the recruitment process. You have the right to request access to your information, and to lodge complaints with the Information Regulator at complaints.IR@justice.gov.za.
HOW TO APPLY
Interested candidates should submit their applications exclusively through the SPAR Careers Site or PNet no later than 12 July 2025. Please do not email or call the Distribution Centre (DC) regarding this position.
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