Remote Executive Assistant – RecruitMyMom | Full-Time Contract Role in the Electronics Industry

Company: RecruitMyMom
Location: Remote (Work from Home – South Africa Based)
Date Posted: 21 May 2025
Requisition ID: ZR_14584_JOB
Contract Type: Independent Contract
Application Closing Date: Open until filled

About the Company

RecruitMyMom is South Africa’s leading online recruitment platform connecting professional women with flexible, part-time, and remote job opportunities. Their client, a high-growth startup in the audiovisual electronics industry, is actively seeking a motivated and experienced Remote Executive Assistant. This fast-paced company is led by an internationally based CEO who requires a proactive, tech-savvy assistant to manage operations and communications during Eastern Standard Time (EST) business hours.

This role is ideal for high-performing individuals who want to thrive in a fully remote, fast-paced environment while supporting an innovative executive team.

Role Overview

The Executive Assistant will serve as a critical operational partner to the CEO, managing both business and administrative responsibilities. The role requires full-time availability from 11am to 7pm EST, Monday to Friday, with occasional flexibility. As the right-hand support to a busy executive in the electronics space, the ideal candidate must be an expert multitasker, highly organized, and proactive in resolving issues before they escalate.

This remote position offers a dynamic and challenging work environment that values autonomy, initiative, and precision. It is an excellent opportunity for an Executive Assistant looking to grow their career with a globally expanding startup.

Key Responsibilities

• Manage executive calendar and schedule appointments across multiple time zones

• Prepare the CEO for meetings, including compiling relevant documentation and briefing materials

• Draft professional correspondence and official business documents

• Respond to emails, customer requests, and vendor queries on behalf of the executive

• Coordinate travel logistics, including booking flights, hotels, and transport

• Keep digital records updated and organized in SharePoint and CRM systems

• Input and maintain data in the CRM platform for sales and operational use

• Organize, scan, and categorize documents for digital filing

• Prepare and send contracts and legal forms using Adobe Sign

• Assist with bill payments, expense reports, and time tracking

• Manage supply orders for office and warehouse needs

• Handle dictation and document typing with a high degree of accuracy

• Communicate professionally with clients, customers, and service providers

• Execute additional duties as assigned to support the broader executive team

Qualifications and Experience

• Minimum of 3–5 years’ experience as an Executive Assistant or Personal Assistant

• Strong proficiency in Microsoft Office Suite, SharePoint, and CRM systems

• Exceptional verbal and written communication skills

• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously

• Proven ability to meet deadlines and follow up meticulously

• Experience working in remote, international, or startup environments preferred

• Able to work full-time on EST hours (11am–7pm SAST / 5pm–1am SAST)

• Ability to manage sensitive information with confidentiality and professionalism

What the Company Offers

• Fully remote work opportunity with a full-time schedule

• Competitive monthly remuneration: R35 000 – R40 000

• Exposure to international business operations and fast-growing startup culture

• Opportunities for long-term growth and increased responsibility

• A collaborative team that values initiative, ownership, and communication

Equal Opportunity Statement

The company is committed to inclusive hiring and welcomes applications from all qualified candidates. Diversity is central to its mission of building resilient and innovative teams. Applicants from all locations within South Africa are encouraged to apply, provided they can work during the required international time zone.

How to Apply

To apply, please submit a detailed CV and a cover letter highlighting your relevant executive support experience, remote work capabilities, and availability during the required working hours. Applications can be submitted directly through the RecruitMyMom platform or the organization’s designated job portal.

Note: This position is open until filled. Early applications are encouraged due to the competitive nature of this role.

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