Administration Supervisor – Econo Foods | Vanderbijlpark
Company: Econo Foods
Position: Administration Supervisor
Location: Vanderbijlpark, Gauteng
Reference Number: ASJVM13.05.25
Job Type: Permanent
Work Level: Skilled
Salary: Market Related
Employment Equity: No
Application Closing Date: 18 May 2025
About Econo Foods
Econo Foods is a rapidly growing FMCG retail company specialising in quality frozen foods at unbeatable prices. With a nationwide footprint and a loyal customer base, we have built our success on a culture of operational excellence, simplicity, and vibrant teamwork. Our foundation is our unique HO HOLA Culture, where appreciation, respect, and continuous learning drive us forward every single day.
From our retail stores to our administrative departments, every Econo Foods employee plays a vital role in delivering exceptional service. We celebrate diversity and the strength of collaboration. If you’re ready to take your career in administration to the next level, Econo Foods invites you to become part of our passionate and purpose-driven team.
Role Purpose
We are looking for an experienced and detail-oriented Administration Supervisor to support the Retail Manager in overseeing the daily operations of our Vanderbijlpark branch. This role is key to ensuring that all administrative, financial, and personnel functions run smoothly and in accordance with company policies.
The Administration Supervisor will be responsible for a broad range of duties, from cash management to HR support, helping to maintain efficiency and compliance within the store environment. This is a leadership role suited to someone who thrives under pressure and values structured processes.
Key Responsibilities
1. Cash Management
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Prepare and distribute float allocations to cashiers and administration desks
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Consolidate daily takings and prepare for banking
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Assist cashiers with cash drop-offs and resolve cash handling discrepancies
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Be ready for SBV collections and ensure correct cash documentation
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Ensure smooth shift-end cash-ups and corrections with Retail Manager approval
2. Administrative Oversight
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Process stock write-offs and transfer documentation
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Verify supplier invoices against orders and initiate GRV processes
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Issue purchase orders and manage stock transfers
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Maintain organised record-keeping systems and weekly reporting structures
3. People and HR Coordination
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Reconcile biometric clock-ins with manual attendance registers
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Assist with recruitment, leave management, and uniform issuance
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Handle casual staff payments and HR-related administration
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Monitor IR issues in coordination with the HR department
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Maintain cleanliness schedules and staff welfare supplies
4. General Store Operations
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Supervise canteen upkeep and supplies
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Monitor stationery, soap, and in-store labelling stock levels
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Stand in for the Retail Manager when needed
5. Collaboration and Teamwork
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Support store departments and management teams
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Be an active contributor to staff meetings and planning sessions
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Fulfil any ad hoc duties assigned by the Retail Manager
6. Health, Safety, and Hygiene
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Enforce compliance with workplace safety policies
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Promote high standards of personal and environmental hygiene
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Ensure all employees wear correct PPE and follow safety protocols
Qualifications and Experience Required
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Grade 12 (Matric) required
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Post-matric qualification or diploma in Administration or related field is advantageous
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Minimum 2 years’ experience in retail administration, preferably in the FMCG sector
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Computer literacy, especially in Microsoft Office Suite (Excel, Word, Outlook)
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Ability to communicate fluently in both English and Afrikaans
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Excellent organisational skills and high attention to detail
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Familiarity with attendance systems, HR protocols, and basic bookkeeping
Desired Competencies
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Strong leadership and interpersonal skills
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High-performance drive and self-motivation
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Proactive, solution-oriented mindset
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Capable of working well under pressure in fast-paced retail environments
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Sound planning, organizing, and problem-solving abilities
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Alignment with the company’s vision, mission, and HO HOLA culture
How to Apply
If you are passionate about retail operations and possess the skills to lead administrative functions efficiently, we encourage you to apply. Submit your detailed CV through our secure application portal by 18 May 2025. Only shortlisted applicants will be contacted. If you do not receive a response within four weeks, please consider your application unsuccessful.
By applying, you give Econo Foods implicit consent to store and process your personal information in accordance with the Protection of Personal Information Act (POPIA).
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Join Econo Foods and play a key role in shaping the operational future of one of South Africa’s most dynamic FMCG brands.
