🗂️ Administration Clerk (Retail) – AFGRI | Volksrust, Mpumalanga
Company: AFGRI Retail
Location: Volksrust, Mpumalanga, South Africa
Job Title: Administration Clerk (Retail)
Reference Number: AO-1908
Job Type: Permanent
Work Level: Skilled
Posted Date: 13 May 2025
Closing Date: 20 May 2025
Employment Equity Position: Yes
Salary: Market-Related
🏢 About AFGRI Retail
AFGRI Retail is a division of AFGRI Group Holdings, a prominent name in South Africa’s agricultural and retail sectors. With a presence in multiple provinces, AFGRI Retail delivers reliable service and quality products across farming, hardware, and general retail sectors. We are currently looking for an experienced and detail-oriented Administration Clerk to join our Volksrust branch. If you’re organized, customer-oriented, and comfortable working in a fast-paced environment, this is your chance to take your career further.
📌 Job Overview
As an Administration Clerk (Retail), you will play a critical role in the day-to-day administrative operations of the branch. This includes handling delivery documentation, maintaining accurate stock records, generating reports, and ensuring smooth cash-up procedures. You will be the go-to person for ensuring documentation accuracy and regulatory compliance, making this a pivotal position within the store’s operations team.
📋 Key Responsibilities
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Receive and compare incoming stock to delivery notes, ensuring accuracy and proper documentation
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File all delivery notes and assist with receiving-related admin tasks
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Process documents and maintain accurate sequence tracking in the system
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Link electronic invoices with delivery notes and purchase orders
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Manage claims including warranty claims, damaged stock, shortages, surplus deliveries, and expired items
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Maintain strong relationships with internal and external clients and resolve queries promptly
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Generate and maintain regular reports: outstanding claims, purchase orders, and negative on-hand stock
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Assist with quarterly stock-taking, generating reports, and capturing physical stock count sheets
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Communicate with suppliers on outstanding invoices, credit notes, or stock issues
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Validate that pricing and stock codes align with system data and supplier documentation
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Perform daily cash-ups and ensure any discrepancies are managed in accordance with policy
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Report daily cash-up balances and issues to the Regional Banking Clerk
📚 Minimum Requirements
Education:
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Grade 12 (Matric)
Experience:
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Minimum of 1 year administrative experience, preferably in a retail or warehouse setting
🛠️ Technical Skills and Competencies
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Strong computer literacy, especially MS Office (Word, Excel, Outlook)
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High-level accuracy and attention to detail
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Excellent verbal and written communication skills
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Ability to interpret financial documents and reconcile cash/stock
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Familiarity with inventory and retail administrative systems is advantageous
🧠 Personal Attributes and Behavioural Competencies
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Accuracy and strong attention to detail
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High levels of discipline and professionalism
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Ability to cooperate with team members and management
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Strong problem-solving mindset and client service orientation
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Comfortable working under pressure in a busy retail setting
🎯 Why Join AFGRI Retail?
This role offers stability, training, and the opportunity to build a long-term career within a respected organization. AFGRI Retail supports employee growth, compliance with POPIA and other labor regulations, and offers a collaborative and inclusive work environment.
🟰 Equal Opportunity Employer
AFGRI is committed to transformation and embracing diversity. We support the goals of the Employment Equity Act, and preference will be given to candidates from designated groups in line with our EE policy.
📝 Application Process
Interested candidates must submit their CVs by 20 May 2025. Only shortlisted applicants will be contacted. If you have not heard from us within 30 days, please consider your application unsuccessful. For details on how we manage your personal data, please view the AFGRI HR Processing Notice in accordance with the Protection of Personal Information Act (POPIA), 2013.
🔍 Explore More Retail Job Opportunities
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These opportunities offer the chance to join industry leaders while building experience in a variety of retail and admin support roles.
✅ Final Thoughts
The Administration Clerk position in Volksrust is ideal for an individual with strong administrative skills, attention to detail, and a passion for efficient retail operations. Don’t miss this opportunity to join a leading name in the South African retail sector. Apply today and bring your career to life with AFGRI Retail.
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