Receiving and Dispatch Clerk – Starke Ayres | Pietermaritzburg

Company: Starke Ayres (Plennegy Pty Ltd)
Location: Pietermaritzburg, KwaZulu-Natal, South Africa
Date Posted: 2 May 2025
Job Reference Number: D180002
Contract Type: Permanent
Application Closing Date: Open Until Filled

🌱 About the Company

Starke Ayres, a proud division of Plennegy (Pty) Ltd, is Africa’s leading supplier of premium vegetable, flower, and lawn seeds, serving both commercial growers and home gardening enthusiasts. With a heritage of agricultural excellence and innovation, Starke Ayres has become a trusted name in the FMCG and agribusiness sectors, known for its high-quality seed products, advanced R&D, and customer-centric service. As the company continues to expand its operations across Southern Africa, we are looking for dedicated individuals who are passionate about logistics and warehouse operations to join our team in Pietermaritzburg.

📦 Role Overview

We are hiring a Receiving and Dispatch Clerk to coordinate and manage all dispatch and receiving operations in our Pietermaritzburg depot. This role is essential for ensuring that all outgoing and incoming goods are processed accurately, promptly, and in line with customer delivery requirements. The ideal candidate will have a strong background in logistics, warehouse coordination, or dispatch operations, with excellent organizational and communication skills.

This is a full-time permanent position offering growth opportunities in a well-established company with a solid track record of excellence.

🛠️ Key Responsibilities

📍 Route Planning & Delivery Coordination

• Plan daily dispatch routes to optimize delivery timelines and reduce transport costs

• Coordinate delivery schedules and maintain clear communication with drivers

• Conduct post-delivery debriefs to assess efficiency and resolve operational challenges

🚚 Vehicle Loading & Inspection

• Request appropriate labour resources for container and vehicle loading tasks

• Inspect all delivery vehicles and containers before loading for safety and compliance

• Supervise the loading and offloading process, ensuring accuracy and preventing damage

📄 Invoice and Dispatch Management

• Verify that all invoices and picking lists are accurate before dispatch

• Arrange transport via company vehicles, subcontractors, or courier services

• Communicate expected delivery times to customers, especially COD clients

• Complete all dispatch documentation, ensuring it meets legal and company standards

🧾 Proof of Delivery (POD) and Cash on Delivery (COD) Administration

• Track, collect, and file signed PODs for all dispatched goods

• Match PODs to invoices and maintain accurate filing systems

• Receive, reconcile, and hand over all COD cash and cheque payments daily

• Coordinate and document customer returns in line with company procedures

📋 Warehouse Support & General Duties

• Conduct stock checks, assist with bi-annual inventory counts, and report discrepancies

• Maintain cleanliness, organization, and safety in the dispatch area

• Assist colleagues with ad hoc tasks and support the Depot Supervisor as required

• Uphold security protocols and protect stock and company assets

📚 Qualifications and Experience

• Grade 12 / National Senior Certificate (Mandatory)

• Warehousing or Logistics Diploma (Preferred but not required)

• 2+ years experience in a dispatch, logistics, or warehouse clerk role

• Familiarity with invoice processing, POD management, and courier operations

• Experience dealing with subcontractors and third-party logistics is advantageous

🧠 Skills and Competencies

• Strong attention to detail and high level of accuracy in documentation

• Excellent organizational and time management skills

• Effective communicator with strong interpersonal abilities

• Proficiency in Microsoft Office and basic digital systems

• Ability to work under pressure and manage multiple priorities

• Knowledge of warehouse safety regulations and best practices

🚗 Additional Requirements

• Must be physically fit and capable of lifting, loading, and supervising goods movement

• Willingness to work overtime or flexible hours during peak periods

• Reliable transport to and from the depot in Pietermaritzburg

🎁 What the Company Offers

• A market-related salary package aligned with your experience

• The opportunity to be part of a respected and reputable brand in the agricultural sector

• A professional, structured, and supportive work environment

• Training and potential for career growth within the Plennegy Group

• Long-term stability in a permanent position with room for development

🌍 Equal Opportunity Statement

Starke Ayres is an equal opportunity employer and is committed to cultivating a diverse and inclusive workplace. All qualified candidates will receive consideration based on merit, skills, and alignment with the company’s values, without regard to race, gender, religion, or background.

📥 How to Apply

If you are a detail-oriented logistics or dispatch professional seeking a long-term career with a reputable FMCG company, we encourage you to apply. Visit https://jobsandcareeropportunities.co.za/ and search for Receiving and Dispatch Clerk – Pietermaritzburg (Job Ref: D180002) to submit your application.

🔎 Explore More Job Listings

Looking for more warehouse, dispatch, or operations jobs in KwaZulu-Natal and beyond? Visit https://jobsandcareeropportunities.co.za/ for the latest openings in logistics, FMCG, and retail across South Africa.

📢 Apply now