Creditors Clerk – Umtshezi Private Hospital
📅 Date Posted: 10 April 2025
📆 Application Closing Date: 24 April 2025
📍 Location: Estcourt, KwaZulu-Natal
🗂 Contract Type: Permanent
🏥 Business Unit: Umtshezi Private Hospital
About the Company
Umtshezi Private Hospital is a respected healthcare provider located in the heart of Estcourt, KwaZulu-Natal. Committed to clinical excellence and patient-centered care, we pride ourselves on maintaining high standards in every department, including finance and administration. As part of our continuous effort to streamline operations and uphold financial accuracy, we are seeking a skilled and detail-oriented Creditors Clerk to join our dynamic finance team.
Role Overview
We are looking for a dedicated and experienced Creditors Clerk to manage supplier account reconciliations, payment processing, and expenditure tracking. This is an essential role within our finance department, ensuring that all creditors are paid accurately and on time, and that our financial records remain up to date and compliant with internal protocols and external regulations.
The successful candidate will report directly to the Finance Manager and will play a pivotal role in maintaining strong relationships with suppliers while supporting the hospital’s financial health through diligent and meticulous creditor account management.
Key Responsibilities
As a Creditors Clerk, your duties will include but are not limited to:
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Account Reconciliation: Reconcile supplier accounts weekly and monthly, ensuring that all discrepancies are identified and resolved in a timely manner.
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Payment Preparation: Accurately prepare payment requests with all required supporting documentation attached and validated before submission.
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Invoice Processing: Accurately capture and process all incoming supplier invoices into the accounting system, adhering to deadlines.
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Record Keeping: Maintain clear and organized records of all creditor transactions for easy retrieval and audit compliance.
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Creditor Reconciliations: Prepare monthly reconciliations of creditor accounts in accordance with the scheduled finance calendar.
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Claims Processing: Handle the processing of creditor claims, ensuring all entries align with both hospital procurement and financial policies.
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Supplier Communication: Liaise with suppliers regarding payment statuses, outstanding invoices, and queries, fostering strong professional relationships.
Requirements
To be considered for the Creditors Clerk position, applicants must meet the following minimum criteria:
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Educational Qualification: NQF Level 6 or equivalent qualification in Accounting, Finance, or a related field.
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Experience: A minimum of 3 years’ experience in a similar creditors/accounts payable position within the healthcare or private hospital environment.
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Computer Skills: Proficiency in Microsoft Office (especially Excel) and financial systems is essential.
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Attention to Detail: Accuracy and thoroughness in data entry, reconciliation, and financial record-keeping.
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Deadline-Oriented: Ability to work under pressure and meet strict monthly cut-offs for payments and reconciliations.
Key Competencies
Ideal candidates will possess a range of core competencies that support their ability to perform the role effectively:
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Collaboration & Relationship Building: Ability to work cohesively with internal teams and build positive working relationships with external suppliers.
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Engaging Diversity: Strong interpersonal skills and the ability to engage constructively with individuals from diverse backgrounds.
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Negotiation & Influencing: Confidence and tact in resolving billing disputes or delays with suppliers while protecting the hospital’s interests.
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Planning & Organization: Exceptional organizational skills to manage multiple creditor accounts, documents, and financial timelines.
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Customer Responsiveness: Prompt and professional handling of both internal and external finance-related queries.
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Excellence & Quality Orientation: Commitment to accuracy and compliance with financial policies and procedures.
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Ethical Behaviour: Uphold confidentiality, integrity, and ethical financial practices in all duties.
What We Offer
At Umtshezi Private Hospital, we provide a supportive work environment where your attention to detail and financial acumen can thrive. You will be part of a dedicated team working to maintain the hospital’s high standards of efficiency and accountability. While our focus is healthcare, we understand that strong back-office operations are the backbone of excellent patient care.
Equal Opportunity Statement
Umtshezi Private Hospital is an equal opportunity employer and we are committed to diversity and inclusion in the workplace. External candidates are welcome to apply. Only shortlisted applicants will be contacted for interviews. If you do not hear from us within two weeks after the closing date, please consider your application unsuccessful. However, your CV may be retained for future suitable opportunities.
How to Apply
Interested candidates are encouraged to submit their updated CVs along with certified copies of qualifications to the official application channel listed on our career portal. Ensure your application is submitted before 24 April 2025 to be considered.
Explore More Opportunities
Looking for similar roles or opportunities within the finance sector in healthcare? Visit https://jobsandcareeropportunities.co.za to browse more openings and start your next career journey with us.
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