Administrator: Fleet – Europcar – KZN Depot
📍 Location: KZN Depot, KwaZulu-Natal, South Africa
📅 Date Posted: 4 April 2025
🗓️ Application Closing Date: 11 April 2025
🔖 Reference Number: MOT250404-12
💼 Job Type: Permanent
About the Company
Europcar, part of the Motus Group, is one of South Africa’s most trusted car rental brands, recognized for its innovation, operational excellence, and customer-focused service. The KZN Depot is currently seeking a Fleet Administrator to provide critical support to the vehicle fleet management team. This is an exciting opportunity for a self-driven and detail-oriented professional looking to thrive in a high-performance, fast-paced environment.
Role Overview
The Fleet Administrator will play a vital role in supporting the operational efficiency of the fleet department. This includes overseeing administrative processes, managing vehicle lifecycle data, coordinating reports, and maintaining accurate compliance documentation. The successful candidate will ensure that all fleet-related tasks are completed efficiently and within deadlines, supporting the overall goals of the business and minimizing operational risks. This role is ideal for individuals who are highly organized, proactive, and eager to grow within the car rental industry.
Key Responsibilities
Manage and maintain the company’s E-Tag stock and controls, ensuring the correct assignment and de-assignment of tags. Act as a liaison with SANRAL, handling all internal and external E-Tag-related queries. Compile and submit timeous monthly reports, including Monthly Vehicle Specification Sheet Updates, NAAMSA Vehicle Procurement Statistics, and E-Tag Control Reports. Ensure accurate and up-to-date updates in the Impress Operational System, including fuel management data, vehicle model parameter adjustments, and capturing sold vehicle records. Manage the fleet lifecycle from arrival and fleeting of new vehicles to de-fleeting and updating relevant records. Maintain all compliance-related data such as license renewals, spare keys, and license disc records. Assist the Fleet Supervisor with strategic planning, coordination, and general administrative support. Ensure that all documentation and filing is up to date and compliant with audit requirements. Execute ad hoc administrative duties as required by the department.
Qualifications and Experience
Minimum Experience: 2 years’ administration experience, preferably in fleet management or the vehicle rental industry.
Minimum Qualification: Matric (Grade 12 / NQF Level 4)
Preferred Qualification: A tertiary qualification in Business Management or another relevant field.
Minimum Requirements: Valid unendorsed driver’s license. Proficiency in computer systems, with high accuracy and data handling capability. Availability to work overtime and weekends, when required.
Skills and Personal Attributes
Competencies: Effective verbal and written communication skills. Strong interpersonal and collaboration abilities. Excellent organizational and administrative skills. Exceptional attention to detail and data accuracy. Ability to work under pressure and manage multiple priorities. Logical thinking and sound decision-making. Business understanding and ability to analyze fleet-related metrics. Good negotiation and time management skills.
Personal Attributes: Professional, reliable, and accountable. Flexible, self-driven, and able to work independently. High level of honesty and integrity. Strong sense of urgency and meeting deadlines. Resilient and proactive team player. Customer-focused with a dedication to service excellence.
Equal Opportunity Statement
Europcar is committed to driving transformation and equity in the workplace. Preference may be given to suitably qualified applicants from designated groups, in line with the company’s Employment Equity policy.
How to Apply
To apply for this role, please submit your application online before 11 April 2025 via the official Motus Careers Portal:
🔗 Apply Here
Only shortlisted candidates will be contacted. If you do not receive feedback within three weeks of the closing date, kindly consider your application unsuccessful.
Explore More Opportunities
Looking for more jobs in KwaZulu-Natal or across South Africa? Visit Jobs and Career Opportunities for the latest listings in fleet, logistics, and administrative roles.
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