Administrative Specialist, Business Support

Job Title: Administrative Specialist, Business Support
Company: DSV – Global Transport and Logistics
Location: Centurion, Gauteng, South Africa
Date Posted: 7 April 2025
Requisition ID: Not Provided
Contract Type: Full-Time, Permanent
Application Closing Date: Not Specified (Apply Early)

About the Company:
DSV, founded in 1976 by ten independent hauliers in Denmark, has grown to become the world’s third-largest provider of transport and logistics services. With a footprint in over 80 countries, DSV is committed to delivering efficient and innovative supply chain solutions across a wide array of sectors. DSV values a blend of global reach and local presence, ensuring tailored logistics and warehousing solutions for every client. Learn more at www.dsv.com.

Role Overview:
DSV is currently seeking a skilled and detail-oriented Administrative Specialist to support the Business Support team at its Centurion branch. This role plays a critical function in managing financial operations, reporting, procurement, and compliance within a dynamic logistics environment. The ideal candidate will bring a combination of strong financial acumen, operational understanding, and administrative expertise to help ensure smooth day-to-day operations.

Key Responsibilities:

• Ensure accurate and timely processing of purchasing and invoice documentation.

• Capture and verify staff timesheets, leave forms, and overtime claims; liaise with Labour Brokers and Payroll.

• Oversee asset procurement processes and conduct quarterly audits on asset registers.

• Raise client invoices weekly/monthly and manage supporting documentation through DSV’s invoicing systems.

• Review financial reports including P&L statements and participate in monthly reporting and journal submissions.

• Monitor DSO reports and maintain healthy client relationships to address outstanding balances.

• Manage the Webcost system for supplier queries, coding reviews, and credit notes.

• Collate and present operational financial performance reports and cost analyses to branch managers.

• Track and report on KPIs and operational metrics, highlighting variances and areas for improvement.

• Provide comprehensive admin and financial support for branch-level operations including ISO Quality Management compliance.

Qualifications and Experience:

Educational Requirements:

• Matric (Grade 12)

• National Diploma in Accounting or Finance (Essential)

• Studying towards or holding a Bachelor’s degree in Finance/Accounting (Advantageous)

Experience and Technical Skills:

• Minimum 1 year of experience in financial administration or warehouse operations

• Familiarity with logistics, warehousing, or production environments

• Proficient in SAP ERP, Webcost, ICS, and Microsoft Office Suite (especially Excel and Outlook)

• Previous experience with WMS and financial systems is advantageous

Core Competencies:

• High attention to detail with a commitment to quality and accuracy

• Strong organizational and planning capabilities

• Clear and professional written and verbal English communication

• Analytical mindset with a focus on problem-solving and process improvement

• Ability to work effectively across diverse teams and stakeholder levels

• Proactive, ethical, and reliable with a strong sense of accountability

What DSV Offers:

• Exposure to a fast-paced, global logistics environment

• Opportunities for career growth in administrative, finance, or operational roles

• On-the-job training and skill development

• Work-life balance with a supportive, team-oriented culture

• Participation in process improvement and optimization initiatives

• A commitment to equity and fair hiring practices under South Africa’s Employment Equity Act

Equal Opportunity Statement:
DSV is committed to fair and non-discriminatory hiring practices. Preference may be given to candidates from designated groups in accordance with the company’s Employment Equity plans. All candidates will be evaluated fairly, and DSV reserves the right to close the vacancy at any stage.

How to Apply:
To become part of one of the world’s leading logistics providers and contribute to high-impact projects, apply directly through the DSV Careers Portal or your preferred job board.

Explore More Opportunities:
Discover more high-paying roles in logistics, finance, and business support across South Africa.
👉 Visit Jobs and Career Opportunities for the latest vacancies in Gauteng and beyond.

📢 Apply now