Personal Assistant Mining
Company: Sasol
Location: Secunda, South Africa
Posting Date: 8 January 2025
Closing Date: 17 January 2025
Geographical Area: Secunda, Mpumalanga
Business Unit: EMI: Mining
Role Category: Process Implementation
Purpose of Job
To provide day-to-day operational personal assistance and secretarial/administration support to the Senior Vice President (SVP)/Vice President (VP). Act as the manager’s first point of contact with both internal and external stakeholders, coordinating business functions such as personnel administration, office coordination, and budget monitoring. Manage e-mail, diary, and administrative tasks efficiently for the SVP/VP.
Key Accountabilities
- Diary & Calendar Management:
- Coordinate and plan meetings, ensuring availability of key stakeholders.
- Anticipate and resolve conflicts in scheduling.
- Book meeting rooms, organize visitor access, and coordinate catering and refreshments for meetings.
- Secretarial & Administrative Support:
- Manage telephone calls, take messages, and schedule appointments.
- Compose and type routine letters, agendas, memoranda, reports, and meeting minutes.
- Attend meetings, take minutes, and ensure timely completion of follow-ups.
- Project Management & Logistics:
- Plan and organize projects, ensuring deliverables are executed within timelines.
- Make travel arrangements (local and international), including visas, passports, and accommodations.
- Monitor and report on budget and expenses, analyzing trends.
- Ensure availability and proper use of office equipment, supplies, and facilities.
- Documentation & Reporting:
- Prepare and maintain office records, reports, and correspondence.
- Reconcile and manipulate data for management reports from various sources.
- Maintain an efficient filing system for easy document retrieval.
- Effective Communication & Stakeholder Relations:
- Develop and maintain effective relationships with internal and external clients.
- Provide timely responses to internal stakeholder queries.
- Adapt communication style to meet the needs of a diverse audience.
Formal Education & Experience
Formal Education
- Grade 12
- Higher Certificate or Diploma or similar qualification in administration
Experience
- 3+ years of relevant experience in administrative or secretarial roles.
Required Skills & Competencies
Behavioral Competencies (BC)
- Communicates Effectively
- Manages Complexity
- Plans and Aligns
- Drives Results
- Ensures Accountability
Technical Competencies (TC)
- Office Administration
- Action Planning
- Planning and Organisation
- Attention to Detail
- Multi-tasking
Why Join Sasol?
- Global Presence: Sasol is an established leader in chemicals and energy with a 70-year history.
- Career Growth: Opportunities for career development and advancement.
- Inclusive Culture: Sasol values diversity and is committed to fostering an inclusive work environment.
How to Apply
Submit your application by 17 January 2025 through Sasol’s recruitment portal. Preference will be given to applicants from designated groups and people with disabilities as per Sasol’s Employment Equity Plan.
If you do not hear from Sasol within 60 days of the closing date, please consider your application unsuccessful.
Join Sasol and be a part of a forward-thinking company, committed to innovation and sustainability.
