Job Title: Administrator
Location: Cato Ridge, KwaZulu-Natal
Job Type: Full-time
Purpose of the Job:
To perform all general administrative functions in the department, ensuring smooth operations and compliance with company procedures and policies.
Key Responsibilities:
- Administrative Support:
- Ensure that Standard Operating Procedures (SOPs) are known, understood, trained on, and maintained.
- Utilize various business systems effectively to perform administrative tasks.
- Perform all administrative duties as required within the operation.
- Check the status of invoices on the system and ensure timely resolution.
- Communicate with warehouse staff about specific requirements.
- Handle customer queries and escalate them to the relevant management when necessary.
- Ensure all documentation is correctly filed and easily accessible.
- Maintain daily, weekly, and monthly reports as per operational requirements.
- Order stationery as required.
- Assist in capturing data when the operation requires it.
- Generate and print documentation required for operational processes.
- Perform wage-related administration tasks.
- Quality, Health and Safety, and KPIs:
- Ensure KPIs are known, understood, measured, managed, maintained, and reported monthly.
- Ensure NCRs/NCPs and IOs are raised daily and encourage staff participation in the system to improve operations.
- Ensure all NCRs/NCPs and IOs are closed within the required lead times (5 working days).
- Adhere to Health and Safety standards and the Occupational Health and Safety Act requirements.
- Carry out monthly checks as required.
- Maintain housekeeping standards on a daily basis.
- Assist in relevant operational functions as needed.
Minimum Requirements:
- Education: Grade 12 (Matric).
- Skills:
- Computer literate.
- Knowledge and understanding of administrative procedures related to the operation.
- Knowledge of Standard Operating Procedures (SOPs) relevant to the function.
- Understanding of company policies, Health and Safety procedures, and ISO 9001 procedures.
Personal Attributes:
- Hard-working.
- Organised.
- Positive attitude.
- Strong sense of urgency.
- Reliable.
- Attention to detail.
- Excellent communication skills.
Application Process:
Submit your CV with relevant qualifications and experience for consideration.
