Administrator – Full-Time Position
Location: Cato Ridge, KwaZulu-Natal
Purpose of the Job
The Administrator will perform all general administrative functions within the department, ensuring operational efficiency and compliance with company procedures.
Key Responsibilities
Administrative Functions
- Ensure that Standard Operating Procedures (SOPs) are understood, trained on, and adhered to, guaranteeing correct execution of relevant procedures.
- Utilize various business systems effectively for all administrative tasks.
- Monitor the status of invoices in the system and ensure accurate communication with warehouse staff for specific requirements.
- Handle customer queries and escalate them to relevant management when necessary.
- Maintain organized filing systems, ensuring that all documentation is correctly filed and easily accessible.
- Prepare and maintain daily, weekly, and monthly reports as per operational requirements.
- Order and manage stationery supplies for the department.
- Assist in data capture when required by operations.
- Generate and print all necessary documentation for operational processes.
- Oversee all wage-related administration tasks efficiently.
Quality, Health and Safety, and KPIs
- Ensure that Key Performance Indicators (KPIs) are known, understood, measured, and reported monthly.
- Raise Non-Conformance Reports (NCRs), Non-Conformance Procedures (NCPs), and Internal Observations (IOs) daily, motivating staff to engage with the system for operational improvement.
- Ensure that all NCRs, NCPs, and IOs are closed within the required lead times (5 working days).
- Maintain high standards of Health and Safety in line with the Occupational Health and Safety Act requirements.
- Conduct all required monthly checks and maintain housekeeping standards daily.
- Assist in relevant operational functions as required.
Minimum Requirements
- Grade 12 (Matric) certification.
- Proficiency in computer applications.
Personal Attributes
- Hard-working and organized.
- Positive attitude with a sense of urgency.
- Reliable and detail-oriented.
Skills Required
- Knowledge and understanding of administrative procedures within the operation.
- Familiarity with all Standard Operating Procedures pertaining to the administrative function.
- Understanding of company policies and Health and Safety procedures.
- Knowledge of ISO 9001 procedures.
If you are a proactive individual with strong administrative skills and a commitment to operational excellence, we encourage you to apply!
Keywords: administrator jobs, full-time administrative positions, Cato Ridge jobs, operational administration careers, logistics and supply chain administration, invoicing and documentation management, Health and Safety compliance, quality management systems, ISO 9001 administration.
