Office Administrator

VACANCY
Job Title: Office Administrator: Qualifications and Accreditation
Location: Midrand
Reference Number: CETA-0AQA-006
Closing Date: 18 September 2024, 23h59

Job Purpose and Profile:

To provide administrative support to the business unit, ensuring efficient operations and key support to CETA’s overall strategy.


Responsibilities:

  • Manage and coordinate administrative tasks and clerical support for departments.
  • Provide smooth communication and interaction between departments, management, and stakeholders.
  • Coordinate office activities ensuring compliance with CETA policies.
  • Maintain office supplies, handle enquiries, and process travel documents.
  • Maintain filing systems and ensure confidentiality of departmental information.
  • Assist with secretarial tasks, diary management, correspondence, and meeting coordination.
  • Schedule and coordinate Committee meetings, compile reports, and handle logistics for events.
  • Support with document processing, report generation, and audits.
  • Ensure compliance with health and safety regulations.
  • Supervise and mentor interns.
  • Assist with budget management and adherence to fraud prevention protocols.
  • Ensure all records and accreditation processes are maintained according to SOPs.
  • Support the accreditation of skills development providers and handle special project documentation.
  • Manage certification processes for NQF and pre-NQF projects.
  • Identify areas for operational improvement and ensure timely execution of special projects.

Requirements:

Desired Skills, Experience, and Competencies:

  • Matric/Grade 12
  • Secretarial/Office administration qualification or equivalent (advantageous)
  • Minimum 3 years of secretarial or administration experience
  • Proficient in office management procedures, with familiarity in basic accounting
  • Intermediate Excel and PowerPoint skills
  • Excellent communication, organizational, and leadership skills
  • Flexibility in working hours and willingness to work overtime if required
  • Key attributes include punctuality, ethical conduct, emotional intelligence, analytical mindset, and problem-solving abilities.

Remuneration and Benefits:

A competitive, negotiable package will be offered, aligned with the CETA Remuneration Policy and salary scales. The appointment is linked to CETA’s license and subject to performance management.

Application Process:

Interested candidates should submit an application letter, detailed CV, contactable references, and academic qualifications through the CETA recruitment/vacancy portal.

For job content enquiries only, contact:


Note:

  • Shortlisted candidates will undergo vetting and assessments.
  • If you do not receive correspondence within four weeks of the closing date, consider your application unsuccessful.
  • CETA reserves the right to cancel the advert or not appoint.

CETA is committed to affirmative action employment and encourages applications that promote representativity (race, gender, disability).

Job Type: Permanent
Work Level: Junior
Salary: Market Related
EE Position: No

 

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