ControllerAdministration

Job Title:  ControllerAdministration
Location: Kwa-Zulu Natal
Company: Takealot.com

About the Role:
Takealot.com, South Africa’s leading online retailer, is seeking a skilled and detail-oriented Administration Controller to join our TDT Team in Kwa-Zulu Natal. This role is integral to ensuring that our operations run smoothly and efficiently, contributing directly to the success of our dynamic and fast-growing company.

Why Join Us?
At Takealot.com, we are a young, innovative, and rapidly expanding company looking for smart, creative, and hardworking individuals who value integrity. We offer a market-related Total Remuneration Package that provides flexibility according to your needs, a supportive work environment, and an opportunity to be part of building something extraordinary.

Reporting Line:
This position reports directly to the Department Manager.

Key Responsibilities:

Office Support:

• Maintain and update vehicle trip-sheets regularly, ensuring accurate recording of mileage, fuel consumption, and maintenance activities.
• Coordinate vehicle repairs, servicing, and insurance renewals, ensuring all fuel data is recorded and anomalies are reported back to operations.
• Collaborate with the finance department to track and manage fleet-related expenses, ensuring precise financial records.
• Oversee the timely processing of insurance claims, ensuring compliance and resolution within stipulated time frames.
• Ensure accurate record-keeping and reporting of time and attendance data.

Office Management:

• Apply 5S principles to maintain a clean, safe, and well-organized working environment.
• Oversee the maintenance and repair of office equipment and furniture to ensure a functional work environment.
• Monitor and replenish office supplies, ensuring operational efficiency.
• Coordinate facility repairs and maintenance to ensure the continuous functionality of office spaces.
• Manage office access control systems, maintaining accurate records for security and accountability.
• Oversee employee uniform orders and coordinate quality control of PPE to ensure safety compliance.

Vendor Management:

• Evaluate vendor performance consistently to ensure adherence to service levels and quality standards.
• Address vendor-related issues promptly to maintain smooth operations and positive relationships.
• Process vendor payments and manage invoices on the system, ensuring timely and accurate financial transactions.
• Generate vendor Purchase Orders (POs) and ensure no invoices are carried over to the next month.
• Process all monthly accruals accurately, including those related to staff, rentals, and fuel expenses.

Required Attributes:

• Detailed understanding of warehouse management systems.
• Strong problem-solving skills.
• Excellent verbal and written communication skills in a demanding, customer-focused environment.
• Strong organizational and business administration skills in line with modern best practices.
• Ability to work productively, efficiently, and effectively under pressure, with attention to detail and quality.
• Willingness to learn, improve, and adapt.
• A team player with a strong work ethic, flexibility, and a positive attitude.
• Ability to work well in a multi-cultural team and train staff effectively.

Qualifications and Experience:

• Matric or equivalent qualification.
• Degree/Diploma in Supply Chain Management, Logistics, Business Administration, or Finance.
• 3 years of experience in logistics, supply chain, warehouse, or a financial institution.
• Experience in people management.

The Takealot Environment:
Takealot.com employees are entrepreneurial, dynamic, smart, customer-centric, and share the ambition of becoming Africa’s leading e-commerce company. We value fun, hard work, ownership, teamwork, and direct feedback. We focus on execution, love what we do, and are proud of what we are creating.

Who We Seek:
We are looking for an Extraordinary Mind who is:

• Respectful yet forthright.
• An expert at executing, not just designing.
• Analytical, using data to make informed decisions.
• Competitive, self-directed, and committed to excellence (Greatness requires hard work beyond business hours).
• Passionate about e-commerce and delivering a world-class customer experience.
• Entrepreneurial, adaptable, and always looking for ways to improve.
• Business SMART, viewing problems from a business perspective using technical input.
• Curious, innovative, and collaborative.
• Someone who thinks like a business owner.
• SMART, with high integrity and a strong work ethic.

Equal Opportunity Employer:
Takealot.com is committed to diversity and encourages applicants from previously disadvantaged groups and individuals with disabilities to apply

 

apply here