Purpose of the Job

General: Buyer

• Scrutinise Group expenditures and review procurement processes and SOPs. The role encompasses analysing and reducing group spending, giving recommendations to BU managers, and managing projects from the CEO.
• Obtaining quotes and purchasing various items, including but not limited to ad-hoc requests, stationery, PPE, furniture, and assisting with travel arrangements. Benchmarking prices for requests from BU’s. Reviewing & onboarding new suppliers for the Procurement Department, assisting other BUs where required.

Stock/Inventory for resale: Buyer

• Maintaining price lists, efficient execution of stock order placements and expediting deliveries.

Key Responsibilities 

General:

• Daily comprehensive examination of group expenditures, including collection, categorization, and analysis of group spending to identify trends and opportunities for savings
• Ensure that purchase approval always transpires before the expense transpires, and report findings if not in line
• Investigate invoice irregularities and query possible duplications/overcharges to maintain financial integrity
• Identify spending recoverable from customers
• Ensure monthly recovery reports from BUs are received with updates, i.e., Comments and/or billing information
• Maintaining cost-saving records
• Benchmarking, enforcing company policy adherence and proposing cost-saving alternatives to BUs procurement requests
• Update Standard Operating Procedures (SOPs) as and when required
• Utilise advanced Excel skills to generate actionable reports
• Monthly report to senior management on the effectiveness of procurement strategies and spending trends
• Run special projects as required, analyse data, and compile formal presentations to convey findings and recommendations to senior management
• Conducting supplier reviews and negotiating prices
• Obtaining quotes from suppliers, processing orders and send to suppliers
• Follow up on delivery from suppliers
• Weekly status updates are provided to BUs on internal order requests

Stock/Inventory for resale:

• Maintain accurate and updated price lists for all stock items, ensuring consistency and transparency in pricing
• Oversee monthly customer price lists and PRC code maintenance
• Order processing and expedite delivery management to maintain supply chain efficiency
• Assist in demand planning and pricing strategy formulation to optimize procurement processes
• Ensure purchase approvals and prices are secured before incurring expenses
• Manage the demand planning process to align inventory with customer needs
• Maintain reports on purchasing activities, including open purchases and back-orders
• Explore potential savings opportunities and propose alternative solutions to achieve cost reductions
• Regular and open communication with senior management.

 Minimum Requirements

• Grade 12 (Matric)
• Diploma or Certificate in Procurement, or related field, will be advantageous
• Tertiary Qualification Advantageous
• Own transport & Driver’s license

Skills Required

• Exceptional analytical skills and proficiency in Excel; competent in MS Word and PowerPoint
• Proactive in meeting deadlines and capable of executing tasks without direct supervision
• Excellent & Strong communication skills
• Knowledge of ERP systems
• Strong negotiation skills and effective supplier management

Personal Attributes

• High level of attention to detail and accuracy
• Ability to plan and organize own workload
• Ability to work without supervision and manage own workload
• Proactive and deadline-driven

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